Proposal Manager

Location

Hamilton, ON, CA

Proposal Manager

The Proposal Manager will be responsible for leading development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), Expressions of Interests (EOIs), and other required content such as Market Sounding responses for major project pursuits identified by Aecon’s executive team.

• Responsible for the management and oversight of Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Soundings.
• Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership.
• Manage Aecon submission responses when an Aecon JV partner is the pursuit lead.
• Schedule and lead proposal/bid meetings.
• Manage and coordinate input from other partners and internal stakeholders.
• Oversee and manage documents throughout the proposal process.
• Manage assigned Proposal Coordinators.
• Help train, mentor, and develop non‑management proposal team members.
• Prepare presentations, executive summaries, and reports as needed.
• Package and deliver final proposal submissions on time.
• Travel as required to work with JV partners to develop and close submissions.
• Coordinate with Aecon’s internal graphic design team to develop critical proposal material, including JV logos, identity guidelines, and overall graphical imagery of the proposal/bid submissions.
• Review and develop a detailed understanding of client proposal requirements.
• Develop proposal calendars and responsibility matrices.
• Prepare, write, edit, and format proposal sections, resumes, and project sheets.
• Support additional content development, including with corporate Subject Matter Experts and site personnel.
• Track and ensure timely provision of deliverables required from internal and external partners.
• Perform compliance checks on all submittal documents.
• Organize and run team reviews on behalf of the project team.
• Attend pre‑bid meetings and post‑bid debrief meetings and summarize results and lessons learned as required.
• Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities.
• Other duties as required.

• Bachelor’s degree or equivalent professional experience.
• 3 – 5 years of experience in proposal management on major projects in the Construction Sector.
• Strong knowledge of and experience with major project development and procurement processes.
• Excellent comprehension of content management and development practices.
• Ability to gather, synthesize, and effectively present technical information for a range of audiences.
• Experience working in a fast‑paced and performance‑driven setting.
• Demonstrated leadership and accountability with strong interpersonal skills.
• Advanced communication skills (Oral and Written).
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook, SharePoint).
• Proficiency in Adobe InDesign an asset.
• Ability to work collaboratively and effectively in teams.
• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks.
• A proactive, problem‑solving attitude.
• Occasional travel to different job sites/locations as needed.

Availability to work fully in-person 5 days per week

• Valid Driver’s License

Pay Range: $90,000-$120,000

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.