Office Manager

Office Manager in Hamilton Township, NJ at Lennar

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500® company and consistently ranked among the top homebuilders in the United States.

Join a Company that Empowers you to Build your Future

The Office Manager will be responsible for providing high-level administrative support to the Division and act as Office Manager for the division, by assisting division management with day-to-day office functions.

A career with purpose.

A career built on making dreams come true.

A career built on building zero defect homes, cost management, and adherence to schedules.

• Manage all aspects of the day to day functions of the Division, including management of the front desk and all on and offsite meetings.
• Perform clerical duties on a daily basis such as answering phones, filing and typing documents
• Responsible for upkeep of reception area and office presentation, as well as storage areas
• Manage and maintain ample kitchen inventory such as refreshments, snacks and paper goods
• Effectively communicate with others and solve problems on a daily basis
• Facilitate mail, Fed Ex and UPS process
• Arrange for purchase, service and maintenance of all office equipment
• Develop processes and efficiencies for routine office management, supply ordering, etc.
• Order supplies and ensure supplies are in stock at all times
• Order name badges, business cards and all necessary electronic equipment
• Oversee and coordinate office renovations, relocations, etc.
• Ability to operate and troubleshoot standard office equipment
• Serve as the main contact for the Management Company (pest control, elevator problems, room temps, ceiling lights out, etc)
• Address shared space concerns (cleaning refrigerator, etc)
• Handle company phone system – name to extension updates, greeting updates
• Manage milestone tracking for all new community openings and serve as central communication source for all departments relative to new community milestone status
• Daily coding of utility invoices and resolving any utility issues
• Research, plan and procure all division events such as the holiday party, trade partner meetings, team building events, division outings, internal department meetings, etc.
• Coordinate and assemble all necessary documentation for Quarterly Ops Meetings
• Support Division President on all administrative tasks and special projects as assigned, including but not limited to drafting memos, managing a tick file and shared calendar, completing expense reports, disseminating
• Serve as Division HR Liaison to our Regional HR team. This includes but is not limited to opening OJR’s, coordinating/communicating termination dates and leading/administering all new associate onboarding at the Division office

• High School Diploma or GED required
• Minimum of four years office management experience in a professional atmosphere
• Prior supervisor experience
• Highly PC proficient, including Microsoft Office, Word, Excel and Power Point
• Must be diplomatic, thorough, customer-service minded, detailed and professional
• Ability to interact professionally with all levels of management, division associates, Corporate associates, customers, outside entities, etc
• Impeccable communication skills & phone etiquette
• Must be able to handle multiple tasks while working under pressure to meet simultaneous deadlines
• Working knowledge of standard office equipment such as copiers, printers, fax machines, etc.

This is primarily a sedentary office position which requires the ability to bend, stoop, reach, lift, move and carry materials and supplies weighing 25 lbs or less. Finger dexterity is necessary. Required to operate motor vehicle.

#LI-ST1, #Li-Onsite, #CB

This information is intended to be a general…