Academic Department Coordinator History and Peace & Conflict Studies

Position: Academic Department Coordinator for History and Peace & Conflict Studies
Posting Details

Position Information

Job Category
Support Staff

Position Title
Academic Department Coordinator for History and Peace & Conflict Studies

Full Time/Part Time
Full Time

Division
Dean of the Faculty

Department
History

Work Arrangement type
On-Site (Hamilton, NY) - expected to work fully at the designated campus/office location.

Hiring Wage/Salary Range
$20.00-$22.00/hour

Professional Experience/ Qualifications

• A minimum of one year of administrative support experience
• Self-starter with the capacity to work independently and as part of a team
• Proven ability to organize and coordinate multiple projects, responsibilities, and priorities simultaneously
• A service-oriented mindset to include a positive attitude, follow-through, and problem-solving
• Enthusiasm for learning new skills and taking on new assignments and challenges
• Superb verbal and written communication skills and a high regard for detail
• Proficiency with office productivity tools, such as Google Workspace (especially Google Docs, Google Sheets, and Google Calendar) and/or Microsoft Office applications (Word and Excel)
• Experience with travel and event logistics
• Discretion to manage confidential and sensitive information
• Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students

Preferred Qualifications

Education

A minimum of an Associate's degree or a combination of education and experience from which comparable skills are attained is required.

Certifications

Offer Determination

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Physical Requirements

Other Information

Work visa sponsorship is not available for this position.

Benefits

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.

Department Statement

This position coordinates the activities of two academic units, the History Department and the Peace and Conflict Studies (PCON) Program. The History Department features 18 faculty members, while PCON has 6. These units are located on adjacent floors of Alumni Hall, with their respective offices, lounges, kitchens, and resource/mailrooms; the physical office for this position will be located in the History Department.

Both History and PCON value building and maintaining an inviting working community for students, staff, and faculty.

Accountabilities

As a valued member of our academic community, the Academic Department Coordinator plays an essential role in ensuring the seamless functioning of the academic enterprise by providing administrative support and coordination for one or more academic departments or programs. The departments supported may change over time based on organizational needs. The accountabilities encompass a diverse range of responsibilities aimed at fostering a productive and vibrant academic environment.

Key accountabilities include:

Administrative Excellence: Facilitate daily operations with a proactive approach. Create a welcoming environment by greeting visitors and managing the reception area effectively. Execute administrative procedures with efficiency and attention to detail. Respond promptly to requests for information, utilizing available resources judiciously. Manage calendars, itineraries, contacts, and correspondence to enhance departmental organization.

Engagement: Take initiative in identifying issues, addressing challenges, and contributing to the continuous improvement of departmental and organizational processes. Exhibit a commitment to learning about the curriculum and staying informed about academic developments and functions within the department/program and organization. Assist in filling in during staff vacancies and onboarding new employees, ensuring a smooth integration into the academic community.

Resource Management: Monitor departmental budgets, providing regular reports on status, variances, and potential issues. Exercise fiscal responsibility in handling departmental resources. Coordinate with vendors and service providers, optimizing departmental resources. Conduct research on services and pricing, process quotes, create POs, and manage requisitions for timely payments. Maintain adequate office supplies through proactive research and procurement.

Information Management: Maintain department records, conduct research, analyze data, and prepare insightful reports. Edit and format documents and presentations, ensuring a high standard of…