Miami University Procurement Assistant

BCRTA WORK+ PROGRAM
The BCRTA Work+ Program was created to enable committed part-time employees to balance work with the pursuit of an undergraduate college degree. Under the BCRTA Work+ Program, Butler County Regional Transit Authority (BCRTA) agrees to pay for eligible part-time employees’ Qualified Educational Expenses. Participants must be vetted through Miami University Regionals and BCRTA to be eligible to be employed under this agreement.

Qualified employees are employed on a part-time basis for at least 20 hours per week and enrolled in at least 12 credit hours at the start of a semester. Contact Miami University Regionals Work+ for program details prior to applying with BCRTA.

Hourly rate for this position: $13.50

MU Work+ Procurement Assistant position supports the Procurement & Compliance Specialist executing entry-level procurement tasks and other administrative duties to facilitate smooth and efficient procurement operations at Butler County Regional Transit Authority. Responsibilities include processing requisitions and Purchase Orders, vendor communication, procurement file record-keeping and external reporting. Works under supervision, exercising limited initiative and independent judgment.

• Communicates with staff and vendors by phone, by email, and by other written means to confer regarding status of procurements
• Perform a wide variety of administrative office work with limited supervision, on a continuous basis; compose general correspondence and letters.
• Compile and maintain procurement records and files.
• Assist with small purchase planning processes including, but not limited to, processing submitted requisitions, maintaining written procurement history.
• Conduct due diligence research on vendors to determine eligibility for award, including contacting references; documenting all due diligence to report to the Procurement & Compliance Specialist
• Ensure that contract files are complete and compliant with BCRTA, State and FTA audit requirements
• Perform all duties in accordance with internal Procurement Guidelines templates
• Perform additional duties as assigned by Procurement and Compliance Specialist
• Assist management with special projects, if needed.
• Maintain composure and act thoughtfully under pressure.
• Promote a positive public image of BCRTA

This description should not be construed to contain every function/responsibility that may be required to be performed by an employee in this job. Employees are required to perform other related functions as assigned.

Constant periods of hearing, near and far acuity, depth perception, color vision.

Frequent periods of speaking and sitting.

None

Usual office environment.

• Versatile self-starter, willing to learn new processes and applications.
• Ability to read and interpret documents and instruments.
• Ability to analyze problems and research solutions.
• Ability to multitask in a quick-paced environment without forgetting details.
• Well-developed oral and written communication ability.
• Performs as an effective team player.
• Effective organizational skills in research and record keeping.
• Ability to perform basic math.
• Familiarity with Microsoft Office Applications.

Requirements

Physical & Visual

Activities:

Constant period of hearing, near and far acuity, depth perception, color vision. Frequent periods of speaking, standing, walking and sitting. Occasional periods of squatting, kneeling, reaching and twisting.

100 % Usual office environment.

Moderate to advanced exposure to Microsoft Office Suite or a keen desire to learn quickly is required. Applicants should be working toward a four-year degree in business, pre-law, public administration, government history or another related field. BCRTA will train qualified candidates to use industry specific applications.

In progress a four-year degree with Miami University, Regional Campuses
BS, BA

• Clean motor vehicle record, no more than 2 points.

Applications are public records and…