Executive Assistant -Administration

Responsibilities & Requirements

The Executive Assistant I provides direct administrative support for at least one KH Executive level leader (VP, CMO, CMIO, etc.) as well as additional executives & Directors as assigned.

The Executive Assistant I maintains a high level of confidentiality while exercising tact and diplomacy. The EA I performs various duties including, but not limited to coordinating daily office operations, and providing telephone, filing, scheduling meetings, tracking expenses, managing information to internal and external customers, scheduling, travel maintaining calendars, planning organization events, reports and presentations and other assistance as assigned to their Executive and Directors of the department.

This position provides a high level of customer service and problem resolution. Duties will vary according to each Executive’s areas of responsibility. The executive assistant works closely with other executive assistants to maintain cooperation and smooth operations. Performs other duties as assigned.

Minimum Education

Associate degree or equivalent experience required. 4 years of equivalent Executive Assistant Level experience would be considered equivalent to a 2-year degree).

Additional training in field and prior administrative support experience preferred

Three to five (3-5) years’ experience as an assistant role is preferred

• Intermediate to Advanced computer skills including Microsoft Office applications
• Ability to use the KH intranet and internet effectively and efficiently including for research
• Possesses organization and time management skills
• Ability to multi-task, prioritize effectively and be detail-oriented
• Strong written and verbal communication skills
• Excellent customer service and public relations skills
• Ability to use good judgement and discretion
• Ability to problem solve and have critical thinking skills
• Ability to establish and maintain effective business relationships across the Network and community
• Ability to work independently in the absence of specific instructions
• Ability to adapt to and be flexible
• Ability to receive feedback in a constructive and positive manner
• Ability to maintain strict confidentiality
• Ability to demonstrate Leadership ability and professionalism

Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it’s by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.