Ap​/ar Coordinator

Job Title:

AP/AR Coordinator

The AP/AR Coordinator supports day-to-day accounting operations across both Accounts Payable and Accounts Receivable functions. This role manages high-volume invoice processing, vendor and customer account activities, payment processing, ERP system maintenance, and assists with audits and special projects. It offers an excellent opportunity for an accounting professional to gain well-rounded experience in a collaborative, fast-paced environment with significant exposure to leadership and complex accounting operations.

• Monitor and manage the Accounts Payable email inbox to ensure timely review and processing of incoming invoices and vendor communications.

• Respond promptly and professionally to vendor payment inquiries and provide status updates as needed.

• Route invoices through the appropriate approval workflows and ensure all required authorizations are obtained.

• Code invoices accurately to the appropriate General Ledger accounts in accordance with company policies.

• Process freight and maintenance invoices and verify supporting documentation for accuracy and completeness.

• Review and reconcile vendor statements, identify discrepancies, and resolve outstanding issues.

• Research and resolve invoice discrepancies, including pricing, quantity, and purchase order mismatches.

• Assist with audit requests and accounting projects related to Accounts Payable and ensure proper documentation is available.

• Provide backup support to Accounts Payable personnel and assist with workload coverage as needed.

• Monitor and manage the Accounts Receivable email inbox to ensure timely response to customer inquiries and billing requests.

• Upload customer invoices to various customer portals and ensure successful submission and acceptance.

• Process customer payments and credit card transactions accurately and in a timely manner.

• Establish and maintain customer accounts within the ERP system, including setting up new accounts and updating existing information.

• Assist with billing and invoicing activities, ensuring accuracy and completeness of all customer invoices.

• Support collections efforts by assisting with follow-up on past-due accounts and reviewing aging reports.

• Assist with audit requests and accounting projects related to Accounts Receivable and provide necessary support documentation.

• Perform invoice matching (2-way and 3-way match) and purchase order processing to ensure accurate payment and compliance.

• Support vendor reconciliation and account reconciliation activities to maintain accurate financial records.

• Assist with cash applications, payment posting, ACH and wire processing, and expense reporting.

• Contribute to month-end close support, including journal entry preparation, ERP data maintenance, and financial record management.

• Participate in process improvement initiatives, workflow management, and audit preparation to enhance efficiency and compliance.

• Collaborate with cross-functional teams, including shared services and other departments, to resolve issues and support continuous improvement.

• Manage multiple priorities in a deadline-driven environment while maintaining high accuracy and attention to detail.

• 1–2+ years of Accounts Payable and/or Accounts Receivable experience.

• Experience processing high-volume invoices.

• Experience processing and coding invoices, including invoice matching and purchase order-related transactions.

• Knowledge of invoice coding and General Ledger structures.

• Experience working within ERP systems, including ERP data maintenance and customer account setup.

• Strong Microsoft Excel skills.

• Strong attention to detail and organizational skills.

• Excellent written and verbal communication skills.

• Ability to multitask and manage competing priorities.

• Ability to work across both Accounts Payable and Accounts Receivable functions.

• Experience supporting both AP and AR functions simultaneously (preferred).

• Experience with Canopy software (preferred).

• Prior experience in manufacturing, distribution, or logistics environments (preferred).

• Exposure to audits and month-end close activities (preferred).

• Accounts Payable and Accounts Receivable processing, including invoice processing and payment processing.

• Invoice matching (2-way and 3-way match) and purchase order processing.

• Vendor reconciliation, vendor relations, and vendor management.

• Account reconciliation and financial record management.

• Cash applications, payment posting, and credit card processing.

• ACH and wire processing and expense reporting.

• Billing and invoicing, including uploading invoices to customer portals.

• Collections support, aging report review, and open receivables management.

• Month-end close support and journal entry preparation.

• Audit support and audit preparation, including responding to audit requests.

• Experience in a shared services environment and high-volume transaction processing.

• Customer account setup and maintenance within ERP systems.

• Customer relations and customer…