Project Support Specialist

Overview

Zachry Group is currently looking for a detail-oriented Project Support Specialist to join our Project Support Team and work in our office located in Hammond, IN
. As a Project Support Specialist, you will be responsible for document control activities, including handling the flow of documentation to and from our clients.

• Provide routine administrative services to engineering professionals working on a project team, including maintaining electronic documents from clients and suppliers.
• Maintain project record keeping system; ensure that all records management/document practices are performed in accordance with requirements.
• Assist with monitoring, tracking, and reporting on the status of project assignments to ensure time, cost, and quality metrics are in line with the approved project plans.
• Have a working knowledge of email and be able to manage basic documents using Microsoft Office Suite.
• Operate copy machines and general office equipment.
• Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting and compiling documents, drafting correspondence, etc.
• Other duties as assigned.

• High School Diploma / GED
• Must have 1-3 years of project support, document control or similar experience.
• Must be detail oriented and be able to recognize priority of deliverables for processing.
• Strong technical skills in Adobe Acrobat and Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel.
• Must possess excellent communication and written skills.
• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
• Must have problem solving skills to understand contributing factors and work to resolve complex situations with appropriate management.
• Must be a self-starter and dependable. Able to meet committed deadlines, work independently, be accountable for work, maintain focus, be punctual, and have good attendance.
• Must be able to maintain a professional attitude and work as a team member.

• Associate or Bachelor’s degree
• 1 - 3 years of document control / project support experience in an engineering office or similar business environment
• Experience with database entry or other Document Management Systems. Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables and ability to file accordingly.
• Experience with file sharing (downloading, uploading, zip files).

Employee will be required to communicate in person, via telephone, email, video chat and software systems.

Employee will work in an office setting.

The above description covers the fundamental responsibilities of the Project Support Specialist
. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

ZACHRY GROUP is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.