Administrative Assistant

The Academic Affairs - Honors College/University College is seeking an Administrative Assistant. The Administrative Assistant for the Honors College/University College and Academic Affairs provides comprehensive administrative, operational, and organizational support to ensure the effective and efficient functioning of University College/Honors College and assigned academic support areas within the Division of Academic Affairs. Reporting to the Associate Vice Chancellor for Academic Affairs, the position supports the Honors College/University College, Student Academic Support/Advising, the Concurrent Enrollment Program, and the Grade Appeals Committee through assisting with communications, records management, event and meeting coordination and scheduling, and other administrative functions across the Hammond and Westville campuses.

The primary workstation for this position may be located on the Hammond or Westville campus, but expectations include participating in selected meetings and events on both campuses.

Pay:

• $19.72 - $22.12

Schedule:

• 8am – 5pm with occasional evening work; will flex work schedule to accommodate

• Provides comprehensive clerical and administrative support for Honors College/University College
• Facilitating book ordering
• Assisting with the management of Honors College/University College physical space
• Maintaining office supplies and overseeing office equipment
• Coordinating College purchasing; and scheduling College and university spaces.
• Coordinates conference participation and assists with travel-related arrangements for Honors College/University College staff, faculty, and students.
• Provides administrative support, as needed, to the Associate Vice Chancellor for Academic Affairs, the Director of Academic Advising and Student Success and the Director of the Concurrent Enrollment Program, including assistance with scheduling, coordination of activities, and other administrative functions.
• Provides administrative support to the Chair of the Grade Appeals Committee, including assistance with scheduling, communications, and coordination related to the grade appeals process.
• Completes special projects and performs other administrative duties as assigned based on the needs of Honors College/University College and the Office of the Provost/VCAA.
• Serves as an initial point of contact for internal and external constituencies, including current and prospective students, alumni, faculty, staff, and university offices.
• Provides professional and timely assistance, responds accurately to inquiries, and directs individuals to the appropriate university personnel, services, and resources as needed.
• Provides customer service and front-line support for University College/Honors College, Student Academic Support, and other Academic Affairs functions as assigned, while maintaining appropriate confidentiality when handling student, faculty, and university information.
• Manages physical and electronic correspondence and maintains accurate records and documentation for Honors College/University College.
• Maintains student, program, event, and other administrative records while ensuring appropriate confidentiality and compliance with university policies.
• Tracks Honors College/University College expenses, processes relevant financial and payroll documentation, assists with budget reconciliation and reporting, and coordinates with appropriate university offices to support the hiring and payroll processes for instructional staff and student workers affiliated with the college.
• Prepares and maintains contracts and other administrative documentation as needed.
• Assists with the planning and coordination of key events, programs, and activities for the Honors…