Administrative Coordinator Wae

About This Job

The Office of Juvenile Justice Hammond Regional Office 42381 Deluxe Plaza, Hammond, LA 70403 The Office of Juvenile Justice is seeking a detail-oriented and dependable Administrative Coordinator 3 to provide essential clerical and program support to the Regional Office. This role supports daily operations through effective communication, accurate documentation, and strong coordination with agency departments, contracted providers, and community partners.

You will assist with client support, scheduling, mail processing, and administrative communication while maintaining accurate payroll and timekeeping records, managing office supplies, and supporting managers with calendars, travel, and reporting needs. The position requires strong organizational skills, professionalism, and the ability to handle multiple priorities in a fast-paced environment.

This role is ideal for someone who excels in multitasking, communication, and maintaining smooth administrative operations that support the mission of the Regional Office.

An Ideal Candidate Will Possess The Following Competencies:

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.

• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.

• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.

• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.

• Adapting to Change: Adjusts quickly and stays effective during change.

Two years of experience in administrative services. EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Provides core administrative support — Performs program duties, communicates with departments and clients, manages phones, mail, and appointment scheduling.

• Manages documentation & client processing — Compiles referral packets, transfers case records, schedules evaluations, and enters data into logs and databases.

• Handles financial & purchasing tasks — Reconciles monthly invoices, tracks provider usage, prepares supply requisitions, and maintains inventory.

• Coordinates payroll & timekeeping — Maintains accurate payroll input, tracks leave, FMLA, and overtime for regional staff.

• Serves as office liaison — Communicates with agency departments, vendors, community providers, and customers on behalf of the unit.

• Supports managerial functions — Assists with scheduling, travel, directives, property control, purchasing, and safety tasks.

• Oversees file management & reporting — Maintains closed case files, prepares travel reports, and compiles specialized reports per department standards.

Position-Specific Details: Work Location: This vacancy is located at the Hammond Regional Office in Hammond, Louisiana. Appointment Type: This is a part time, WAE position The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

How To Apply: No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For further information about this vacancy,…