Administrative Coordinator

EMBRACING OUR DIVERSITY MAKES US STRONGER

We believe that our individual differences are our strength, and it forms the foundation that allows our agency to empower individuals to experience a greater quality of life.

Our agency’s vision is that all people will be empowered to lead meaningful and productive lives among friends, relatives, and neighbors regardless of behavioral health needs or developmental disabilities. We have been lighting the path forward into recovery by providing person-centered services to adults and children who meet the treatment criteria for substance use disorders, developmental disabilities, and/or mental health.

Join our mission-driven behavioral health team as an Administrative Coordinator 3, where you will lead agency-wide medical records operations, ensure regulatory excellence, and play a vital role in protecting sensitive health information while supporting services across our five-parish community.

An ideal candidate will have knowledge of HIPAA and 42 CFR, Part 2 privacy requirements, experience with working as a liaison who fulfills Louisiana MCO requests for records for medical reviews and audits, experience with working in both paper records and electronic health records, and the ability to articulate basic health records security and retention laws.

• Demonstrating Accountability:
  The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Managing Resources:
  The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically:
  The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Two years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Serves as the lead worker for the administrative medical records functions for the entire agency and throughout the 5 parish service area.
• Oversees and advises on the billing functions for all functions related to records requests and takes ownership of maintaining and reporting to the accounts receivable counterparts in order to facilitate accessing billing records and submitting billing requests for the same.
• Provides programmatic, policy interpretation, and technical support to operate a variety of electronic equipment.
• Fulfills all day-to-day records management duties.
• Maintains knowledge of HIPAA and 42 CFR, Part 2 privacy requirements to be able to process records that are complex and complicated and to be able to provide guidance to other administrative staff.
• Displays the ability to articulate basic health records security and retention laws.

Appointment Type: Probational Appointment. Applicants may be asked to serve a probationary period that may be anywhere between 6 months and 24 months.

Compensation: The salary offered will be determined based on qualifications and experience. Salary may be negotiable depending on the chosen applicant’s level of experience. Note regarding the advertised pay range:
The maximum amount listed is the maximum salary a person can make while in this title and NOT the maximum amount we are allowed to pay a new hire.

Location: Hammond, Louisiana.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For additional information about this vacancy, contact:

Emily Barthelemy, HR Analyst C

FPHSA Human Resources

835 Pride Drive, Suite B

Email: HR

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. FPHSA is an Equal Opportunity Employer.