Executive Administrative Assistant

Roof Penetration Housing (RPH) is a dynamic, rapidly expanding leader in the commercial building products industry, trusted by architects, engineers, contractors, and building owners on a wide range of critical projects from hospitals and data centers to K-12 schools. Our innovative, engineered solutions prevent roof and wall leaks and ensure storm shelters and safe rooms meet code requirements and protect occupants during severe weather events.

We nearly doubled revenue in 2025, and we're still accelerating. We’re experiencing rapid expansion across both our New Jersey and Texas locations, and we’re growing our powerhouse team as we continue setting new benchmarks for performance, safety, and success in commercial construction solutions.

But what we're most proud of isn't the growth; it's how we grow: deliberately, and without cutting corners. If this sounds like your kind of place, we’d love to meet you.

This is a full-time, salaried Office Administrative Assistant role based in our New Jersey office, reporting directly to the CEO with cross-reporting to our director leadership team. This is an in-office role where the day-to-day work happens; you'll be at the center of operations, keeping executives organized, informed, and moving.

You’re organized, proactive, and energized by helping others operate at their best in a fast-paced, growing environment. You take pride in staying one step ahead, anticipating needs, solving problems, and keeping priorities on track without missing the details. You’re collaborative, communicative, and dependable, with a strong sense of ownership and a drive to make an immediate impact wherever you can.

• Support the CEO and three Directors with calendar management, travel coordination, and executive communications, protecting their time and ensuring they’re always prepared for what’s next.
• Serve as a coordination layer across the CEO, Engineering, Marketing, and HR, helping each Director’s initiatives stay visible and on track by managing timelines, following up on action items, and surfacing blockers before they escalate.
• Own meeting infrastructure in support of leadership: build agendas based on each Director or the CEO’s priorities, capture and distribute action items, and maintain accountability cadences that keep projects progressing between touchpoints.
• Coordinate logistics for high-visibility initiatives, including product launches, recruiting cycles, and company-wide programs, managing the operational details so Directors can stay focused on the work itself.
• Facilitate communication across teams when Directors need information shared, aligned, or escalated, acting as a trusted relay, not a decision-maker, and keeping the right people informed at the right time.
• Oversee day-to-day office operations, vendor management, supply inventory, office events, maintenance coordination, ensuring the environment runs smoothly so the team can focus on their priorities.
• Handle sensitive information across personnel, strategy, and business operations with consistent discretion and professionalism.

• 3–5 years of experience as an executive assistant or administrative assistant supporting senior leadership.
• A track record of handling sensitive and confidential information with professionalism and discretion.
• Demonstrated ability to manage complex executive calendars, coordinate multi-leg travel, and handle last‑minute scheduling changes with composure.
• Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Word, PowerPoint) or Google Workspace at a level that supports executive-level work.
• Experience coordinating office events, meetings, and internal communications across multiple stakeholders.
• Clear, professional communication skills both written and verbal, with executives, directors, vendors, and external partners.
• A self‑starter mindset: you anticipate needs, manage competing priorities, and follow through without being asked twice.
• High school diploma or equivalent required; associate or bachelor’s degree plus.

• The compensation range for this position is $45,000 – $65,000 and will be determined based upon a candidate’s…