Accounting Expense Specialist

Overview

The Accounting Specialist will be a key contributor to the Finance team, responsible for managing expense-related accounting activities and partnering closely with on-site operational leaders to ensure sound financial controls. This role owns accounts payable functions and supports fixed asset accounting and related balance sheet reconciliations.

The ideal candidate is a proactive, detail-oriented professional who takes ownership of their work, applies best practices consistently, and looks for opportunities to improve processes. This role is well-suited for someone who thrives in a collaborative, fast-paced environment and values accountability and continuous improvement.

• Manage end-to-end accounts payable processes, including:
  • Reviewing invoice and purchase order coding
  • Verifying required approvals
  • Partnering with internal teams to resolve discrepancies
• Review invoices for accuracy and identify potential cost-saving opportunities
• Process employee expense reports using an expense management system
• Partner with department leaders to support responsible spending, including quotes, bids, and expense planning
• Independently research and resolve complex accounting issues or exceptions
• Maintain and update Excel schedules related to prepaid expenses, deferred expenses, and similar accounts
• Maintain the fixed assets subledger and supporting documentation
• Maintain vendor documentation, including tax and compliance records
• Perform monthly bank reconciliations
• Reconcile intercompany transactions on a monthly basis
• Protect sensitive financial information and maintain confidentiality
• Support special projects and ad hoc initiatives as assigned
• Work independently and collaboratively to meet deadlines and business needs

• Bachelor's degree in Accounting or a related field (relevant experience may be considered in lieu of a degree)
• Strong proficiency in Microsoft Excel, Word, and Outlook; experience with mid-market accounting systems preferred
• Excellent written and verbal communication skills
• Strong interpersonal and customer service skills with the ability to collaborate across teams
• Highly organized, detail-oriented, and analytical
• Self-motivated with the ability to prioritize in a fast-paced environment
• Ability to multitask, work under pressure, and consistently meet deadlines