Administrative Assistant; PSAHHS

Position: Administrative Assistant (PSAHHS)
Posting Details

Posting Summary

Working Title Administrative Assistant (PSAHHS) Role Title Education Support Spec II Role Code 29143-SW FLSA Nonexempt Pay Band 03 Position Number  Agency Virginia Peninsula Community College Division Virginia Peninsula Community College (Div) Work Location Hampton - 650 Hiring Range $44, Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options?
-Telework options are subject to change based on business needs
- No Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Varies (days, nights, weekend)

Sensitive Position No

Job Description

Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.

The purpose of the position is to provide administrative assistance to the Dean of Public Safety, Allied Health, and Human Services (PSAHHS) and Director Nursing Education Programs, and support to the division faculty to ensure the efficient operation of the Division office, with specific focus on Fire and EMS Education Programs. Responsibilities include managing the Division office by maintaining documents and files, overseeing the performance of part-time office staff and work-study students, communicating both orally and in writing with the public and college personnel, serving as the Division expert on travel regulations, performing data entry, managing the Division budget, inputting the schedule of classes, and processing adjunct faculty contracts.

Additionally, the position is responsible for establishing mutual trust and collaboration within the division office.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Proven administrative or assistant administrative work experience. Ability to work and support all campus locations.

Knowledge

* Knowledge of office management systems and procedures

* Basic understanding of office equipment

Skills

* Proficient with Microsoft Office Suite software.

* Excellent problem-solving and organizational skills.

* Excellent time management skills.

* Excellent customer service and communication skills: verbal, written, and interpersonal.

Ability to

* Quickly acquire familiarity with new software systems and programs.

* Organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.

* Develop and maintain cooperative and professional relationships and work constructively with faculty, students, and within a team.

* Quickly acquire familiarity with the roles and function of the assigned department and any specifically applicable laws or guidelines.

- Maintain confidentiality of student, staff, and faculty documents and information.

* Work independently and oversee administrative details not requiring the immediate attention of supervisor.

Additional Considerations

Experience working in a higher education setting.

Familiarity with college student information systems, HIPPA, and FERPA. Purchasing/procurement experience in eVA

Operation of a State Vehicle Yes Supervises Employees No Required Travel

Minimal

Posting Detail Information

Posting Number  Recruitment Type General Public - G

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/01/2026 Job Close Date 06/15/2026 Open Until Filled Agency Website vpcc.edu Contact Name Human Resources Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://(Use the "Apply for this Job" box below). or call DARS at , or DBVI at

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: /

EEO Statement

The Virginia Community College System…