Admin Program Coordinator

Hampton, VA — Our client is seeking an organized and proactive Admin Program Coordinator for a contract/temporary opportunity in Hampton, VA. This role provides essential administrative, program, event, and community support within a government and public sector environment.

The Admin Program Coordinator will help keep programs, meetings, events, vendor activities, and stakeholder communications running smoothly. This is an excellent opportunity for a detail-oriented administrative professional who enjoys coordinating moving parts, supporting community-focused initiatives, and working with committees, vendors, businesses, and internal teams.

This position is well suited for someone who thrives in a collaborative, mission-driven setting with supportive leadership, positive teamwork, and meaningful community engagement. The role offers the opportunity to contribute directly to program success, event execution, organizational communication, and stakeholder service.

• Prepare and distribute meeting agendas, minutes, reports, and other materials for committee, board, and organizational meetings.
• Manage scheduling, reminders, follow‑ups, calendars, committee rosters, attendance records, and organizational files.
• Coordinate meetings and events, including logistics, room set‑up, catering, food delivery, venue arrangements, promotion, and day‑of support.
• Support program operations by tracking sponsor ships, grants, project timelines, vendor services, contracts, and event-related deliverables.
• Prepare the monthly newsletter for printing, mailing, bulk mail preparation, and distribution.
• Serve as a point of contact for district businesses, residents, vendors, and stakeholders by responding to inquiries and providing information and resources.

• Major medical, dental, vision, 401(k), and statutory sick pay for temporary assignments lasting 13 weeks or longer.

Equal Opportunity Employer / Disabled / Protected Veterans