Administrative Assistant

Hampton University seeks a motivated individual to fill the position of Administrative Assistant in the Department of Economics, Finance, and Accounting. The successful candidate will provide essential administrative and clerical support. Key responsibilities include greeting students, management of correspondence, in addition to other administrative tasks. The ideal candidate should possess professional and customer service skills. This position plays a vital role in maintaining organization and communication within the department.

• Perform clerical duties to include, but not limited to filing, scanning, copying, emailing, etc.
• Greet students, visitors, and parents courteously and professionally.
• Prepare purchase requisition and reimbursement documents.
• Order office supplies and equipment.
• Set up and coordinate meetings.
• Make travel arrangements.
• Manage day-to-day communications for the Division.
• Compose letters and memorandums.
• Manage correspondence with students, parents, and other constituents.
• Assist with maintenance of office equipment such as copiers, printers, shredders, etc.
• Type reports and other documents as needed.
• Assist with maintaining office records.
• Assist with copying and/or delivering documents to Office Services for printing.
• Assist in the coordination and preparation of departmental meetings
• Collects, organizes, and distributes department related communications and materials.
• All other duties as assigned by the supervisor.

• Must have a high school diploma or GED and previous professional experience.
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Must have effective communication and organizational skills.
• Ability to work independently as well as within a team.
• Strong sense of ownership over assigned tasks.
• Possess strong interpersonal skills.
• Provide services and accurate information in a courteous and timely manner.

• Education and Experience:High school diploma or GED required; an associate’s degree in business administration or a related field is preferred. A minimum of 2-3 years of progressively responsible administrative or clerical experience, ideally in an academic or university setting.
• Technical Proficiency:Demonstrated expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Docu Sign and general computer applications. Ability to quickly learn and adapt to new software and university systems relevant to administrative tasks.
• Communication
  
  Skills:
  
  Excellent verbal and written communication skills, including strong grammar, spelling, and punctuation. Ability to compose, edit, and proofread professional correspondence, reports, and other documents accurately and clearly.
• Organizational and Time Management
  
  Skills:
  
  Exceptional organizational skills, meticulous attention to detail, and proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Confidentiality:Proven ability to handle sensitive and confidential information with the utmost discretion and integrity.
• Interpersonal and Customer Service Skills, Work Ethic & Autonomy & Teamwork