Resource Manager

Resource Manager – Hampton, VA 23668

Location:

200 William R. Harvey Way, Hampton, VA 23668

The Resource Manager at Hampton University's Scripps Howard School of Journalism & Communications supports the administrative, organizational, and clerical activities of the Office of the Dean. The Resource Manager serves as office manager for the Office of the Dean and is responsible for providing intermediate to advanced administrative support, managing the Dean's calendar, procuring office supplies, submitting expense reports and invoices, arranging travel, planning events, and handling other matters assigned by the Dean or Assistant Dean.

• Perform general office/administrative tasks such as preparing correspondence for the Dean's signature, writing and composing memoranda, collating and assembling documents, accepting and delivering interdepartmental correspondence and other documents across campus, and photocopying/emailing correspondence and reports.
• Prepare requisitions in coordination with the Assistant Dean.
• Answer telephone calls, screen, direct calls, take and relay messages accurately, and provide adequate information to callers using principles of good customer service.
• Schedule appointments, coordinate meetings, and maintain the school calendar both manually and electronically.
• Provide the Dean with a daily schedule at the beginning of each day.
• Record and distribute minutes from designated meetings such as monthly faculty meetings.
• Operate a computer to view, enter, edit, format, revise, print, process, and distribute information; plan, create, and produce a variety of written materials such as forms, correspondence, manuals, contracts, agreements, lists, charts, reports, records, schedules, templates, flyers, collateral materials, and other documents of similar complexity.
• Prepare travel arrangements and appropriate documents for approval.
• Plan and organize school events in coordination with the Dean, Assistant Dean, assigned faculty, and students.

• Act as the first point of contact for visitors, ensuring they are welcomed and directed to the correct location for meetings; provide parking passes for visitors as needed.
• Manage booking of the Robert P. Scripps Auditorium and other school facilities such as classrooms.
• Monitor and maintain office equipment, monitor supply availability, order supplies as needed, control inventory in the reception area, and prepare budget transfers as necessary.
• Keep office space and reception area organized and orderly.

• Establish, maintain, and update electronic and physical files, records, accounts, and other information to support and document functional operations and activities.
• Set up and maintain follow-up files.

• Act as the first point of contact with students in completing forms.
• Assign tasks as necessary for work‑study students.

• Adhere to all university policies and procedures related to faculty and staff conduct.
• Maintain consistent and punctual attendance.
• Maintain excellent verbal, written communication, and organization skills.
• Work collaboratively with the school’s faculty and staff.
• Perform additional administrative duties as assigned.

• Excellent communication (fluent in the English language) and organizational skills.
• Ability to work independently and as part of a team.
• High energy and commitment to excellence and completion of assignments on time.
• Proficient in verbal and written communication.
• Preferably media savvy with a general understanding of the media industry.
• Willingness to support a diverse student population.
• Ability to multitask and manage multiple projects simultaneously in a high‑energy, participatory, collegial environment.
• Collaborative and congenial attitude.
• Proficiency in Microsoft Office.
• Capability to adapt to new technologies.

• Working Hours:
  
  8:00 am – 5:00 pm; 1‑hour lunch break and additional breaks as needed.
• Bachelor’s degree preferred, or equivalent with a minimum of three years administrative experience, or the equivalent combination of education, professional training, and experience.