Office Assistant - Sheriff

(THIS POSITION IS WITH THE SHREIFF'S OFFICE AND SAFETY SENSITIVE)

The purpose of this class is to perform advanced clerical, administrative, technical, and office management support functions for the Hampton Sheriff's Office. The incumbent provides administrative support to leadership, prepares reports and correspondence, maintains records, assists with accreditation and compliance activities, coordinates meetings and projects, and ensures efficient office operations while providing excellent customer service.

• Types a variety of correspondence, reports, and forms; may type minutes of meetings, newsletters, annual reports, purchase orders, and authorization for payment forms. Uses a word processing system to compile and update a variety of membership rosters, mailing lists, form letters, or other documents. Operates standard office machines, personal computers, word processors, and other equipment. Reviews all work for accuracy and completeness.
• Sorts reports, compiles data, and maintains files of correspondence, reference materials, statistical records, etc. Macro‑indexes and file data to ensure ease of location.
• May perform data entry duties.
• Maintains confidentiality of all information.
• Receives, sorts, and distributes incoming mail. Answers telephone, receives and greets visitors, ascertains nature of business, answers general information questions, and/or refers the caller to the appropriate individual or department. Ensures that coworkers are informed of all calls received during their absence. May maintain the supervisor's appointment calendar.
• May collect financial/statistical data and post it accurately on prescribed forms.
• May assist in planning and implementing departmental functions or special events.
• Assist colleagues with day‑to‑day responsibilities as needed.
• Assists with special projects as needed.
• Demonstrates regular and punctual attendance.
• Performs other related duties as required.

• Graduation from high school or successful completion of the GED.
• Ability to efficiently use a computer and other office equipment to complete tasks.
• Good knowledge of office terminology, procedures, and equipment; working knowledge of Microsoft Office software; good understanding of business arithmetic and English.
• Ability to learn complex computer programs, maintain records and attention to detail, follow complex oral and written instructions, and establish and maintain effective working relationships with diverse populations.
• Effective oral and written communication skills.
• An acceptable combination of education and experience may be considered.
• Valid driver’s license and satisfactory driving record based on the City of Hampton’s criteria.
• Position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City’s current substance abuse policy.
• Must successfully pass a background check before any offer of employment or promotion.

• Maintain confidentiality of all information; make sound independent judgments within the context of established departmental and City policies and procedures.
• Contact with other City departments, the general public, and other agencies.
• May require duties to be performed during evenings and weekends as scheduled.