Accounting Coordinator

Accounting Coordinator

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment.

Hourly Wage: $21.90 - $27.37

The Accounting Coordinator will work closely with the entire Accounting Department to coordinate and monitor the activities within the department, and work as a point of contact between accounting and other departments within Hampton Roads Transit. The incumbent must meet multiple demands on a timely basis and be able to work independently on tasks. Relies on experience and judgment to plan and accomplish goals.

• Act as liaison between Finance and other departments, conducting training classes on requisitions and related accounting tasks.
• Creates purchase requisitions for accounting, budget, and revenue services.
• Responsible for monthly updates of the Financial Dashboard and maintaining intranet financial related posts, i.e., Financial Related Forms, Policies and Procedures, etc.
• Assists in the preparation of correspondence related to the financial and administrative activities of the Department, as required to meet the needs of HRT management and the FTA.
• Provides administrative assistance with establishing or revising accounting procedures to conform to federal or state laws and generally accepted accounting principles.
• Creates updates and maintains operating manuals of policies, functions, and projects within the Accounting Department.
• Maintains files; schedules and makes arrangements for meetings as required; maintains executive calendar, and calendars for other designated meeting rooms for MFAC.
• Maintains files; schedules and makes arrangements for meetings as required; maintains executive calendar, and calendars for other designated meeting rooms ABRC.
• Responsible for scheduling of Committee meetings, preparation of Committee packet materials, liaison activities with Commission and staff management.
• Evaluates existing administrative procedures and make recommendations for improvements.
• Provides administrative support to the MFAC/ABRC Committee which includes preparing meeting notices and agendas for regularly scheduled meetings of the Committees, meeting set-up, recording, and transcribing meeting minutes, maintaining Commission files and other public documents.
• Responsible for ordering, monitoring, maintaining and distributing of office supplies for the Budget/Finance Management departments.
• Works closely with Director/Assistant Director of Finance on special projects.
• Assists in monitoring monthly reporting of KPIs or other business performance indicators for assigned business units.
• Performs other duties as required and work required overtime to achieve company's goals.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.

Required Knowledge, Abilities and Skills Essential to

Job Functions:

The Accounting Coordinator must have the ability to establish and maintain effective working relationships with internal management and outside businesses; must be available to work outside regular hours as required. Must have a good working knowledge of generally accepted accounting principles; must have ability to provide exceptional communication and customer service skills, plus a demonstrated ability to perform in a team environment.

Must be a strong team player and leader with excellent interpersonal and problem-solving skills.

Serve as the Departmental Records Coordinator with responsibility for organizing and maintaining departmental files in accordance with all of HRT's Records Management Policies and Procedures; preparing documents for imaging by designating file code information and forwarding to Records Management; maintaining (archiving/storage) and disposing of records in accordance with the approved HRT Records Retention and Disposition Schedules; attending regular information and training meetings;

and providing information to the…