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About this position:
Secretary III Location – Hampton, VA The
Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Applicants will be notified via phone or email within ten (10) business days of submittal.
Essential Duties & Responsibilities Perform and track on-boarding and out-processing of employees. Update and maintain on-site personnel files for all employees who work under these contracts. Establish and/or maintain Excel spreadsheets for certifications, training, and personnel. Update and prepare cover sheets and training documents for compliance binders. Perform general administrative duties to support the contract and senior management. This includes filing and organizing paperwork, copying, scanning, and posting paperwork.
Draft and/or compile administrative support material, to include memos and the revision of post orders. Maintain records for auditing purposes and accurate documentation of work performed within contract requirements. Organize inventory and maintain current stock counts (keeping within weight restrictions). Ensure compliance with company policies and procedures, contract requirements and other applicable laws and regulations. Required (Minimum Necessary) Qualifications
Education Requirements:
High School Diploma or nationally recognized equivalent Level of Experience Requirements: 1 to 3 years of administrative support experience Enter other qualifications required of this role in a bullet or numbered format. Knowledge, Skills, Abilities, and Other Characteristics Strong organizational skills Strong written and verbal communication skills Extensive knowledge/skills utilizing Microsoft Office to include Outlook, Excel, Word, etc.
Experience with maintaining comprehensive certification spreadsheets or databases. Ability to work well with all levels of internal management and staff, outside clients and vendors. Ability to monitor and follow up on outstanding items. Sensitivity to confidential matters is required. Great attention to details
Preferred Experience with Deltek Time & Expense or similar timekeeping software
Experience with Nex Gen IT Ability to handle multiple tasks at once Supervisory Responsibilities This position will not have supervisory responsibilities. DOT Covered/Safety-Sensitive Role Requirements This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions. Necessary
Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time;
most of time is spent sitting in a comfortable position with frequent opportunity to move about. Work Environment The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees…
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