Fiscal Operations Coordinator

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In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

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Working Title

Working Title Fiscal Operations Coordinator

Role Title

Role Code

Role Code 19031-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 04

Position Number

Position Number 293R0299

Agency

Division

Work Location

Work Location Hampton - 650

Hiring Range

Hiring Range $55,000 to $60,000

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options?
-Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Generally, Monday – Friday, 8 a.m. to 5 p.m. Occasional evenings and weekends.

Sensitive Position

Sensitive Position No

Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York. The Fiscal Operations Coordinator provides day-to-day fiscal administration and office management support for the Virginia Peninsula Community College Educational Foundation and the Virginia Peninsula Community College Office of Advancement, reporting to the Associate Vice President for Advancement.

This position tracks and reconciles Foundation expenditures against approved budgets; ensures spending complies with donor restrictions, grant terms, and Foundation policy; processes purchase requests and purchase orders and coordinates with vendors; and records, acknowledges, and reports charitable gifts in the Foundation’s donor database. The role also coordinates Foundation Board meeting logistics (scheduling, agendas, minutes, and action items), maintains organized financial and donor records, greets visitors and handles general office correspondence, and provides administrative and fiscal support for annual giving campaigns and fundraising events.

The position requires sound judgment in handling confidential donor, financial, and personnel information and a working knowledge of Generally Accepted Accounting Principles (GAAP) and IRS nonprofit regulations.

This is a full-time restricted classified position. Continuation of employment is based on funding availability.

This position is designated as a Campus Security Authority. All employees are responsible employees and mandatory reporters.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Knowledge of donor/constituent database management systems, preferably Raiser’s Edge or a comparable CRM
• Skill in budget tracking, purchase order processing, and vendor coordination
• Skill in written and verbal communication, including drafting donor correspondence, gift acknowledgments, and Board meeting materials
• Skill in using Microsoft Office (Word, Excel, Outlook) and…