Operations Assistant

Essential Duties and Responsibilities

• Assist with management of daily business operations of the organization.
• Assist with ensuring compliance with operational policies and procedures.
• Identify opportunities to improve efficiency, productivity, and cost management.
• Ensure business operations are running.
• Monitor company expenditures and ensure adherence to approved budgets.
• Review invoices, purchase requests, receipts, and expense reports for accuracy and compliance.
• Assist with payroll review and processing.
• Work closely with accounting staff to ensure timely billing, collections, and accounts payable processes.
• Track operational expenses and recommend cost‑saving measures.
• Assist with recruitment, hiring, onboarding, and employee retention initiatives.
• Assist to ensure personnel files and employee documentation remain compliant.
• Assist leadership with employee performance management and corrective action processes.
• Review required certifications, training, and compliance requirements.
• Manage relationships with vendors, contractors, and service providers.
• Oversee office equipment, technology, and facility needs.
• Oversee process for maintenance, repairs, and service contracts.
• Ensure offices and company locations maintain a professional appearance and operate efficiently.

• Bachelor's Degree in Business Administration, Management, Accounting, Human Resources, or a related field preferred.
• Minimum of 2-3 years of experience.
• Experience assisting with business operations, office administration, human resources, or financial processes.
• Strong understanding of budgeting, operational controls, and business management principles.
• Advanced organizational and project management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, payroll systems, and business software applications.