School Financial Specialist

Position Information

• Location:
  
  Syms Middle School
• Employment Period: 12 months
• Employment Status:
  Full-time
• Salary Range (H-13): $19.87 - $25.61

• Works directly with the principal in maintaining and monitoring the operating (Fund 50) and student activity fund budgets for the school.
• Completes the monthly bank reconciliation in the student activity funds and prepares the appropriate month‑end journal entries.
• Completes payroll to include weekly input, monitoring, and answering staff questions; provides training to employees on how to enter leave requests and view time cards through the employee self‑service system and timekeeping system.
• Serves as financial resource for building administrators, teachers, and club sponsors.
• Organizes and maintains all financial paperwork in the appropriate files, including deposit analysis, expenditure vouchers, journal entries, and monthly bank reconciliations for the student activity funds.
• Processes all requisitions, invoices, and purchase order change orders in the financial system, ensuring proper procurement process and adequate funds and account coding.
• Completes all necessary budget transfers within the student activity funds and operating budget to ensure proper accounting.
• Provides year‑end reporting to finance (e.g., lost/damaged books).
• Provides all 1099 vendor expenditures to Finance for accurate reporting.
• Provides all necessary documentation to support the annual year‑end student activity fund audit.
• Ensures deposits are made at the financial institution in a timely manner, including writing receipts, entering receipts into the software, preparing deposit analysis and tickets, and depositing the funds.
• Maintains the inventory of all supplies; coordinates the need for additional supplies with all building staff to ensure appropriate materials are on hand for student instruction.
• Assists with office/receptionist duties to address student and/or parent needs.
• Performs other duties as assigned.

• High School Diploma or GED with at least 2 years of relevant experience.
• High degree of accuracy and attention to detail.
• Excellent interpersonal skills.
• Excellent communication skills, both orally and in writing.

Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. Appropriate accommodations for individuals with disabilities are available upon request. Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669;

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