Director of Finance- Real Estate and Facilities

Director of Finance
- Real Estate and Facilities in Hampton, VA 23668

$ - $ Semi-Monthly

Location

200 William R. Harvey Way, Hampton, VA 23668

The Director of Finance for Real Estate and Facilities owns the financial picture for everything the University owns, leases, builds, and maintains.

The portfolio spans commercial property, investment property, faculty and staff housing, and the University’s physical plant — academic, administrative, and residential buildings, together with the contracted and internal operations that maintain them and the projects that improve them.

This is a newly established position. The Director will have the opportunity to shape how the University’s real estate and physical plant finance functions operate, working closely with the Deputy Chief Financial Officer and operational leadership.

Real Estate — Financial Reporting and Analysis

• Prepare and review financial statements for the University’s real estate holdings, including wholly owned properties, joint ventures, and third-party managed assets.
• Produce property-level performance reporting — net operating income, occupancy, collections, expense variance, and debt service coverage — and develop performance metrics for managed properties.
• Review financial information provided by property managers and partners, and analyze management agreement economics, including fees and reimbursable expenses.
• Prepare covenant compliance calculations for financed properties for review by the Deputy Chief Financial Officer, and maintain the compliance calendar.
• Prepare financial analysis supporting real estate decisions, including pro forma modeling and market benchmarking.
• Analyze faculty and staff housing operating costs, and support internal occupancy and cost allocation for University-owned space.

Physical Plant — Financial Administration

• Support the Director of Physical Plant in budget development, monitoring, and variance analysis for operations, maintenance, utilities, and capital renewal. Budget ownership rests with the Director of Physical Plant.
• Maintain purchase order, encumbrance, and vendor spend monitoring; review requisitions against approved budget authority in accordance with University procurement policy; and raise unresolved control matters in writing.
• Provide financial administration for contracted services — including grounds, maintenance, and HVAC and energy — reviewing invoices against contracted rates and scope and monitoring performance against agreement terms.
• Provide financial support to internal operations, including vehicle services, warehouse, and trucking, including cost baselines and inventory valuation.
• Maintain the deferred maintenance register and support capital planning with cost and condition data.
• Develop submission standards for facilities administrative staff and provide training and support.

Vendor, Contract, and Project Financial Management

• Maintain a register of operational and services agreements — scope, value, rates, term, and renewal and notice dates — and monitor spend against contract terms and procurement thresholds. Active construction contracts are managed by the Project Manager.
• Support competitive processes and contract renewals with cost history and performance analysis.
• Track commitments and budget-to-actual position on capital projects using cost data provided by the Project Manager, verify it against the accounting record, and support close-out and capitalization with the Comptroller’s Office.

Reporting, Compliance, and Governance

• Issue a monthly financial reporting package for real estate and the physical plant, and participate in a standing monthly review with the Deputy Chief Financial Officer.
• Prepare financial reporting and analysis for senior leadership and…