2nd School Administrative Assistant - Dickinson East

2nd School Administrative Assistant - Dickinson East

• Date Posted: 9/11/2026
• Location:
  
  Dickinson East Elementary

2nd Administrative Assistant to the Principal of Dickinson East Elementary School

• High School graduate
• Typing speed of 50 words per minute minimum
• Familiarity with business machines and office procedures
• Ability to get along with staff, students, and public at all times
• Punctuality is essential. Good attendance is a necessity. Professional dress important.
• Dependability and personal skills are essential
• Ability to work under pressure of deadline
• Knowledge of basic First Aid procedures
• Confidentiality and loyalty

• Receptionist Duties in Main Office
• Typing of all correspondence and forms used in the main office or by staff
• Maintenance and updates of data base records
• Maintaining and preparing payroll every two weeks
  • Paid time off requests oVacation requests
    • Personal Day Requests o Conference Day Requests
• Reconciling substitute hours through AESOP
• Coordinate substitute teachers through AESOP
• Coordinate classroom cover if substitute not available through AESOP
• Coordinate with teachers to plan longer-term substitute assignments
• Maintenance Work Orders – prepare and process
• Bus requests – Prepare and process
• Reimbursement forms – process
• Financial Report every month
• Process incoming and outgoing mail – both regular mail and internal mail
• Enroll new students
• Request for all new student's records
• Give new students/parent a tour so they know where to line up for bus etc.
• Make a quarterly bulletin board for "Principal Circle" children (children with all A 1's)
• Create and print program booklet for annual awards program
• Process student and employee accident reports
• Receive and maintain feeder school records.
• Print report cards
• Print labels for last report cards to be mailed home
• Assist in maintenance of computer student records (MISTAR) serve as back up for complete attendance program
• Create and type all forms used in office
  • Time sheets for entire bldg.
  • Sign-in sheets for parent meetings and staff meetings o Letters and flyers to announce school events o Various correspondences to be sent home
• Organizing student records in main office
  • Emergency cards
• Make Welcome Folders for all new students
• At the end of the school year, collect teacher inventory, grade sheets, and keys etc….
• Calling home and assisting students when they are ill or hurt. Calling EMS when necessary. Call parents/guardians to arrange for student pick-ups when necessary for students to go home.
• Dispense medications & inhalers
• Keep up with medication log book
• Assist diabetic student's with checking their blood sugar everyday (check the lunch menu & count carbohydrates everyday so they take the right amount of insulin)
• Fill supply orders for staff
• Make appointment for parents to meet with teachers
• Arrange testing for new comers to meet with the ELA teacher
• Remove students leaving the district from our data base Participate in timing all fire drills and tornado drills
• Arrangements for subs for various meetings at the school
• Contact and advise students their address must be changed with the Residency Office when mailings are returned by the post office (follow up to make sure this has been done)
• Maintain copy machines (Call for maintenance, refill paper, add toner, and assist staff members with paper jams, reset monthly counts).
• Flyers and correspondence counted out and distributed to be sent home. At times we are requested to make the copies for staff if they are short during the day.
• Maintain and inventory 2 stockrooms/bookroom
• Copy and print the WCBID and the REMC catalog. Look up supplies for purchasing.
• Inventory supplies and then do Wayne County Bid
• Type and copy purchase orders for BID and REMC orders as well as…