Administrative Coordinator II

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Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity Serves as the Administrative Coordinator for the Epidemiology, Analytics, and Data Visualization Sections and will also support the Chronic Disease and Injury Prevention Bureau Director. This position utilizes modern administrative techniques and strategies to perform a wide range of administrative functions and duties including but not limited to, general administrative, business management, and support activities.

Assures and assists in the effective and efficient operations of the section and bureau. Serves as the first point of contact for the bureau’s administrative and programmatic staff as it relates to administrative duties and activities. Trains new bureau and administrative staff.

Provides direct administrative support to the Chronic Disease and Injury Prevention Bureau Director and the Epidemiology, Analytics, and Data Visualization Section Director. Duties include, but are not limited to: updating and maintaining digital calendars, preparing agendas, taking meeting minutes, organizing and proccessing travel plans and arrangements, establishing and maintaining orderly digital files, and initiating contracts. Serves as liasion to other deputy areas of the agency.

Coordinates with IT staff device procurement and deployment; conducts user-level troubleshooting to expedite problem resolutions. Supervises the performance of activities related to the hiring and onboarding of staff; receives, reviews, and edits EHSAs for accuracy; assists with routine personnel actions and oversees vacancy status. Procures equipment, office supplies, and other items in accordance with state and agency rules. Creates shopping carts, utilizes PCard and goods receipts.

Troubleshoots procurement issues. Works with finance and budgets regarding financial matters, including reimbursements and invoices. Provides leadership to the bureau’s administrative staff to ensure all are equipped and trained to provide necessary support. Provides direct support, guidance, training, and assistance needed to other sections in the bureau as it relates to administrative and business management activities. Ensures documentation submitted for Bureau and Section Directors approval are completed timely and accurately.

Coordinates and supports special projects, such as onboarding bureau staff, reverse mentoring and project management. Completes other duties as assigned by branch, bureau, and section leadership.

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click

for additional information.
* S.C. Deferred Compensation Program available

• Retirement benefit choices *
• State Retirement Plan
• State Optional Retirement Program

* Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK:
The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.

State of South Carolina