Administrative Coordinator

Please see Special Instructions for more details.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• 13 Paid Holidays (including an extended December holiday)
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Under the supervision of the Director of Undergraduate Medical Education (UME), provides administrative support to the Office of Undergraduate Medical Education. Works closely with the Assistant Dean for Pre-Clinical Curriculum and the Assistant Dean for Clinical Curriculum and Assessment as the primary coordinator of multiple platforms associated with medical students during the four years of pre-clinical and clinical education. Demonstrates commitment to conducting business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.

• Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

• Bachelor’s degree and 3 years related experience in business management, public administration, or administrative services; or equivalency.
• Experience with database management and maintaining data accuracy, integrity, and reporting reliability preferred.
• Familiarity with medical education and medical terminology are beneficial.

• Requires the ability to work with a variety of people and to meet deadlines.
• Good verbal and written communication skills required.
• Ability to preserve confidentiality and work with limited supervision a must.
• Computer skills required, including Microsoft Office components.
• Required to conduct business lawfully and ethically by consistently adhering to compliance policies, procedures, and regulations.

• Coordinates with appropriate stakeholders, creates and maintains the detailed academic calendars for the medical program.
• Coordinates classroom and other room reservations for the medical program curriculum.
• Coordinates Orientation and other events for the Office of UME for first, second, and third-year medical students (M1‑M3).
• Organizes related meetings and manages the academic class schedules for M1, M2, Graduate and Ph.D. students using the enterprise scheduling system.
• Serves as the primary point‑of‑contact for administrative matters related to the undergraduate medical curriculum and provides ongoing support for all associated meetings.
• Coordinates room scheduling, arranges required technology support, distributes agendas and related materials, schedules meetings with students and other stakeholders, and takes detailed minutes and attendance for curriculum committee, curriculum subcommittee, clerkship director, course and block director, and other required meetings.
• Coordinates and supports the Capstone – Transition to Residency Clerkship under the direction of the Assistant Dean of Clinical Education.
• Coordinates Oasis, My Clinical Exchange, and data tracking systems for medical students.
• Coordinates with, and supports, course directors in the preclinical curriculum as needed.
• Responsible for ordering exams from the National Board of Medical Examiners (NBME) and proctors exams as needed. Maintains office supplies and equipment.
• Serves as the liaison with School of Medicine Columbia (SOMC) Clinical Partners, coordinating onboarding procedures and maintaining student records for clinical placements.
• Contributes to the overall success of the department by performing other duties as assigned.

Employees in Safety‑Sensitive or Security‑Sensitive positions will be subject to pre‑employment and post‑employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

• Number of Vacancies: 1
• Desired
  
  Start Date:
  
  Job Open Date 02/20/2026
• Job Close Date: 04/06/2026
• Open Until Filled:
  No

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