Administrative Assistant - HWTP 26-104

we're a public water and wastewater utility serving the greater charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.we’re always looking to add talented, enthusiastic people to our team!

we're a public water and wastewater utility serving the greater charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.we’re always looking to add talented, enthusiastic people to our team!

we're a public water and wastewater utility serving the greater charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.we’re always looking to add talented, enthusiastic people to our team!

we're a public water and wastewater utility serving the greater charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.we’re always looking to add talented, enthusiastic people to our team!

salary range: $49,192.00 ($23.65/hr.) - $73,798.40 ($35.48/hr.)

hiring range: 4 9,192.00 ($23.65/hr.) – $61,484.80 ($29.56/hr.)

grade: 106

hours: 7:00am – 3:30pm

position summary :

under limited supervision, this position provides for the review and processing of many administrative functions associated with the daily operation of the respective department including but not limited to the verification and payment of invoices, purchase order variances, travel arrangements, monitors and maintains the department iso program and provides general support.

essential functions:

• performs detailed office administrative responsibilities of a confidential nature, to include: invoices, requisitions/purchase orders, and variances.
• responsible for scheduling and attending meetings, recording minutes, accurately transcribing them, and uploading the finalized documents to the appropriate folders in sharepoint.
• assists with maintaining the department’s sharepoint site.
• supports and assists in daily administrative duties.
• composes and/or types correspondence, administration reports and forms.
• operates office equipment, personal computer and related software in a network environment.
• schedules maintenance visits for office equipment as required.
• uploads the monthly operating reports to the sharepoint sites and admin files.
• receives inquiries from the public by letter and phone and furnishes information or directs inquiries to the proper source.
• prepare business travel plans for staff to include reservations, travel forms, and expense reports.
• maintain departmental training records and information on pc using the network database
• maintains department’s office supplies, including ordering, organizing, and taking inventory.
• greet visitors and direct them to the appropriate person.
• organize and file correspondence and other records.
• regular attendance is required.
• job performance must conform to all cws policies and procedures.
• specific knowledge of cws environmental management system policy and procedures.

additional duties

• assists in scheduling meetings, scheduling travel schedule and reservations.
• make copies of necessary correspondence or other printed matter.
• sets up and updates data spreadsheets.
• routes incoming mail
• may represent superior on committee and in-house meetings.
• maintains bulletin board.
• may be required to participate in intra/inter departmental cross training.
• performs other related duties as assigned.

physical requirements, activities, and working conditions

• sedentary work exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly moves and transports objects.
• must be able to remain in a stationary position 50% of the time.
• visually observe and comprehend computer/terminal screens, reports and correspondence for data input and filing.
• constantly operates a computer and other office productivity machinery such as but not limited to a telephone, calculator, fax, copier, calculator, scanner and/or microfilm…