UACS Data Entry Specialist

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world‑renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly‑regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

UACS Data Entry Specialist

Temporary Employee - Non-Exempt

The UACS Data Entry Specialist is based at a UACS school site and acts in both an administrative and direct service capacity. The position collects attendance and participation data and enters into online systems such as City Span, PEARS and/or the PA 21

CCLC Dashboards. The position will collect, review and accurately enter a high volume of time documentation forms into an on-line database and develop and analyze supporting reports. The UACS Data Entry Specialist is responsible for managing data collection schedules to ensure all deadlines and deliverables are met for UACS program reporting and invoicing. Attention to detail and timeliness is crucial.

Founded in 1992, the Barbara and Edward Netter Center for Community Partnerships is the University's primary vehicle for advancing civic and community engagement  brings together the resources and assets of both the University and the wider community to help solve universal problems such as poverty, health inequities, environmental sustainability, and inadequate, unequal education as they are manifested in the University's local geographic area of West Philadelphia and Philadelphia  Netter Center develops and helps implement democratic, mutually transformative, place‑based partnerships between Penn and West Philadelphia that advance research, teaching, learning, practice, and service and improve the quality of life on campus and in the community.

The Netter Center works with and serves as a model for other higher education institutions across the United States and around the world.

The Netter Center’s university‑assisted community schools (UACS) is a strategy to educate, engage, empower, and serve all members of the community in which the school is located and engage students (K‑16+) in real world, community problem solving. UACS collaborates with partners to advance teaching, research, learning and service, as well as the civic development of their students.

Data Collection and Entry

• Review student participant enrollment applications meticulously to ensure all necessary participant demographic data and consent information is accurately collected
• Enter student participant enrollment applications into appropriate online databases (ie: City Span)

• Collaborate closely with the Site Coordinator to establish definitive start dates for families once their enrollment applications are satisfactorily completed.
• Thoroughly manage and maintain the student profiles within the database, guaranteeing that demographic information and consent records are consistently up to date
• Enter funder‑related (ie: OST; 21C) student participant attendance daily (Summer: by time allocated | SY:
  
  Monday
  -Friday no later than 7pm)

Compliance

• Observe and audit on‑sight program data collection activities (program sign in/out sheets) utilizing funder guidance and support program staff on data collection protocols and technologies.

Communication

• Support coordination of external communication…