Clerk​/Recorder Assistant I​/II

The Kings County Clerk/Recorder's Office is currently seeking qualified individuals for the position of:

Level I: $40,144.00 - $48,984.00 Annually

Level II: $44,345.60 - $54,100.80 Annually

We are looking for motivated, detail-oriented individuals to join our team as Clerk/Recorder Assistants. In this role, you will perform specialized clerical duties that support the accurate examination, processing, and recording of a wide variety of official documents. You will assist the public with vital records including birth and death certificates, marriage licenses, and fictitious business name statements while ensuring compliance with state and local regulations.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Some duties, knowledge, skills, and abilities may be performed in a learning capacity for entry-level (I Level) positions.

• Performs a variety of specialized clerical duties including the responsible examination and recording of official federal, state, county and local records and documents; issues vital statistics, birth and death certificates, marriage licenses, fictitious business name statements, and other documents as required.
• Utilizes knowledge, interpretation and application of federal and state codes, laws and manuals related to recording documents to establish official county records and other documents as required.
• Assists the public at the counter or on the telephone with inquiries on how to receive birth, death, marriage certificates or marriage licenses and how to record property transactions.
• Accepts and processes vital records requests; examines documents to be recorded, determines recordability, and records documents; logs military discharges to establish veteran record information.
• Scans images and reviews for clarity and accuracy; compiles, maintains and counter-checks indexes and cross indexes of official records.
• Processes and files documents; reviews vital records books.
• Issues licenses and performs marriage ceremonies.
• Collects fees, issues receipt, makes change and balances money for deposit.
• Performs other routine clerical support work as required, which may include, but is not limited to, copying documents, filing/retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, data entry, opening and distributing mail, processing outgoing mail, ordering, and maintaining inventory of supplies and forms.
• Provide clerical assistance or relief to other divisions within the department as requested or assigned.
• Provides training to less experienced staff and volunteers as assigned.
• Performs related duties as assigned.

Please note:

Work experience for the last 15 years must be included in the work history portion of your application. It is also important that your application show all the relevant education and experience that you possess, even if it extends beyond the required past 15 years. A resume may be attached, but is not a substitute for completing the application and supplemental questions.

Failure to submit a completed application may eliminate you from the recruitment.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Clerk/Recorder Assistant I/II - Equivalent to completion of the twelfth (12th) grade.

• Clerk/Recorder Assistant I – One (1) year of general clerical experience.
• Clerk/Recorder Assistant II – One (1) year of…