Project Coordinator

Company description

Founded in 2004, p‑value group has multiple agencies that provide full‑service medical communications and top‑rated speakers bureau services. Our team is comprised of top industry professionals and scientists. We provide our clients with scientific precision integrated with notably different service. We are your partner in success.

Project Coordinator (PC):
Handles operational components of multiple concurrent projects, applying sound judgment and organizational expertise to ensure timely and compliant execution. Collaborates cross‑functionally with internal teams and external partners to support strategic project goals, with minimal supervision once onboarding is complete.

Core Areas of Responsibility:

1. Business Knowledge/Operational Practices:

• Learn the medical education and pharmaceutical industry, including regulatory requirements and industry best practices.
• Dedicated to following the agency's standard operating procedures.
• Understand assigned projects and deliverables, ensuring that support aligns with company quality standards.
• Organize folders and files on the agency server and in client shared folders.
• Manage calendar holds for assigned projects. Research congress dates, advertising opportunities, and Non‑CME events, if applicable.
• Perform other related duties as assigned to support the overall objectives of the department and organization.

2. Individual Effectiveness/Job Knowledge:

• Draft meeting materials and communications for PM/AM review.
• Support PM/AM with medical/legal/regulatory (MLR) submissions and understand the client’s MLR review process.
• Assist with MLR submissions for meeting materials requiring MLR review, ensuring compliance with regulatory standards.
• Ensure all project materials and documents are up to date.
• Develop and route packing lists for meetings and help prepare and ship materials.
• Support PM/AM in securing vendor quotes and coordinate print production as needed.
• Support PM/AM with HCP payments and state reporting with the Account and Finance teams, ensuring timely and accurate processing.
• Submit invoices and job code request forms to Finance.

3. Execution/Attention to Detail:

• Draft, update, and manage project timelines in  in collaboration with the PM/AM.
• Support PM/AM in managing deadlines and deliverables.
• Work efficiently to ensure projects remain on task and prioritize tasks based on needs.
• Enter accurate time regularly on time.
• Review work for accuracy and completeness.

4. Communication:

• Review and incorporate edits into materials as directed by PM/AM.
• Attend meetings, take notes, and provide draft minutes to PM/AM.
• Prepare weekly status reports for internal and client meetings.
• Ensure clear communication across internal teams and with external vendors.

• Education:
  
  Bachelor's degree in communications, marketing, business, or a related field is required.
• Travel:
  Must be able to commute to our New Jersey office as needed and travel for business requirements.
• Project Coordinator (PC):
  • This entry‑level position requires strong skills in organization, time management, communication, and ability to multitask.

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact  All your information will be kept confidential according to EEO guidelines.

Compensation Range: $40,280 - $50,900 annually. This is the pay range the Company…