Administrative Assistant IV

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Job Details: Professionally and effectively provide Sr. Administrative Assistant support to the VP, US EDS&I & New Products, with minimal supervision. Successful candidate must be a team player who can handle multiple assignments while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner.

Responsible for:

• Heavy calendaring, travel arrangements, processing expense reports, Ariba purchasing, arranging video conferences and internal /external meetings, writing staff meeting minutes with action items, and proven ability to learn new technologies.
• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner.
• Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.
• May be responsible for composing correspondences and communicating information on behalf of manager.
• Create and prepare routine presentations/memos/reports for approval; must have the ability to work with financial/budget headcount reporting systems to provide tracking reports.
• Manage approval and authorization process on behalf of supervisor for purchasing; exercises pre-determined spending authority.

Skills:

• Experience working with an executive level manager strongly preferred.
• Minimum 5 years of administrative experience;
  Excellent planning and organizational skills;
  Superior attention to details;
  Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment;
  Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly;
  Excellent interpersonal skills (team player);
  Excellent (oral and written) communication skills.

A strong understanding of CLIENT Pharmaceuticals organizational policies and procedures is a plus. A basic understanding of Oncology would also be a plus.

Education: BA/BS highly preferred.

Skills:

• Experience working with an executive level manager strongly preferred.
• Minimum 5 years of administrative experience;
  Excellent planning and organizational skills;
  Superior attention to details;
  Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
• Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment;
  Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly;
  Excellent interpersonal skills (team player);
  Excellent (oral and written) communication skills.

A strong understanding of CLIENT Pharmaceuticals organizational policies and procedures is a plus. A basic understanding of Oncology would also be a plus.

Education: BA/BS highly preferred.