Modern Workplace​/Information Management Specialist

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where 'Health for all Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us.

If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

This role is a Modern Workplace / Information Management Specialist responsible for ensuring the smooth operation, governance, and continuous improvement of document management, Notice Management, and related workflows across the North American (NA) Tax organization. It blends expertise in optimizing data availability, structure and retention in various platforms, e.g. SharePoint/Share Gate, tax document requirements, metadata strategy, automation tools, AI enablement, and cross functional stakeholder support.

It is highly technical, analytical, detail-intensive, and central to tax operations, compliance, and digital transformation initiatives.

• Administer, maintain, and optimize large‑scale SharePoint repositories (Records, Collaboration, Notice Management, etc.).
• Perform bulk metadata tagging, retention updates, and library reorganizations using SharePoint and Share Gate.
• Develop and maintain folder structures, content types, retention policies, and search schema refinements.
• Conduct ongoing quality control: fixing metadata errors, cleaning up mis‑tagged files, correcting naming issues, and managing document migrations (including proof‑of‑concept testing for Open Text).
• Support complex bulk operations including exporting metadata, manipulating spreadsheets, building pivot tables for QA checks, and re‑importing corrected data.

• Serve as functional manager for the Notice Management system across federal, state, SALT, payroll, and international notices.
• Review, tag, assign, and troubleshoot notice items, including resolving routing, workflow, and metadata issues.
• Train and support GBS teams, PWC, and Ricoh on NM processes, tagging standards, folder handling, and escalation paths.
• Maintain and optimize Power Apps forms and underlying data structures supporting NM workflows.
• Develop SOPs, process documentation, views, automations, and rule‑based workflows to improve accuracy and efficiency.

• Work closely with Tax leadership, GBS, PWC partners, Ricoh mailroom teams, IT, Legal, and external contractors.
• Coordinate complex access management needs, including onboarding/offboarding, SAP roles, guest account creation, permissions troubleshooting, and secure SharePoint site ownership.
• Support issue resolution across systems such as Cloud PC, VDI Shared, SAP, Entra /guest accounts, and My Gen Assist .
• Act as liaison for large‑scale projects, including Open Text migration planning, Notice AI model training, and document management strategy alignment with global teams.

• Use Share Gate extensively for large‑scale data exports, bulk metadata edits, folder creation, copy/move automation, and deep troubleshooting.
• Use Power Apps, Power Automate, and SharePoint framework features to streamline tagging, routing, and data consistency.
• Evaluate and implement AI‑based improvements for notice categorization, document management, and meeting/notes processing.
• Develop proofs of concept for improved library structures.

• Create, update, and manage extensive Standard Operating Procedures across multiple tax workflows (W9s, notice management, records tagging, reporting, directories, etc.).
• Build training materials, presentations, Teams “Tip of the Week,” and walk‑throughs for tax team members and external partners.
• Lead and facilitate training calls, demos, and troubleshooting sessions for…