Executive Assistant to Director’s Office

Position Information

• Posting date: 01/22/2026
• Closing date: (not specified)
• Open Until Filled:
  Yes
• Position Number: 0643000
• Position Title:
  
  Executive Assistant to the Director's Office
• Hiring Range Minimum: $23.13
• Hiring Range Maximum: $33.96
• Union Type:
  Not a Union Position
• SEIU Level: Not an SEIU Position
• FLSA Status:
  Non-Exempt
• Employment Category:
  Regular Full Time
• Scheduled Months per Year: 12
• Scheduled Hours per Week: 40
• Schedule:
  
  Normal office hours with occasional nights or weekend support for events.
• Location of Position:
  Hanover, NH;
  Wilson Hall, East Wheelock Street
• Remote Work Eligibility?:
  Onsite only
• Is this a term position?:
  No
• If yes, length of term in months:
• Is this a grant funded position?:
  No

Position Purpose

Reporting to the Senior Development Manager, the Executive Assistant to the Director's Office provides administrative support to both the Howard Gilman '44 Executive Director as well as institutional advancement at the Hopkins Center for the Arts (the Hop). The work includes scheduling, logistic planning and reconciliation, event support and execution, writing, database management and management of daily communication in the Director's Office.

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Bachelor's degree or the equivalent in education and experience.
• 1-3 years of experience supporting a leadership position.
• Excellent interpersonal skills and ability to deal articulately with a diverse range of people and situations with a sensitivity to nuance.
• Strong organizational skills and ability to balance priorities and meet deadlines.
• Initiative, sound judgment and ability to work independently.
• Strong writing, detail editing and proofreading skills.
• Technologically savvy in the use of computers, applications, databases, tablets and smartphones.
• Availability and willingness to work occasional weekend and evening assignments.
• Commitment to diversity and to serving the needs of a diverse population.
• Adept at handling confidential information with excellent judgment and discretion.
• Willingness to utilize all forms of communication to ensure efficiency and expediency.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams), Adobe Acrobat, Zoom and cloud-based applications.
• Flexible, creative, self-motivated and willing to work extended hours on occasion.

Preferred Qualifications

• Keen interest in the arts.
• Experience with software platforms Airtable, Advance, Tessitura, Slack and/or Asana.
• Comfortable navigating Apple and PC platforms.

Department Contact for Recruitment Inquiries

Jan Sillery

Department Contact Phone Number

646-1417

Department Contact for Cover Letter and Title

Michael Winn, Senior Development Manager

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. (Use the "Apply for this Job" box below).-policy

Additional Instructions

Quick Link

/84438

• Assistant to the Executive Director

  This role serves as the first point of contact for the Hopkins Center Director's Office as it relates to directing inquiries and monitoring communication on behalf of the Executive Director. Stakeholders include all levels of Dartmouth College; the national and international performing arts field; the Hop's Board of Advisors; as well as donors and dignitaries. The Executive Assistant to the Director's Office provides regular administrative support such as scheduling;
  
  daily itineraries; travel booking and reconciliation; meeting and event support;…