Appointment Office Coordinator

Overview

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
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• Posting date 01/21/2026
• Open Until Filled Yes
• Position Number 0046001
• Position Title (not specified)
• Hiring Range Minimum $23.57
• Hiring Range Maximum $29.46
• Union Type Not a Union Position
• SEIU Level Not an SEIU Position
• FLSA Status Non-Exempt
• Employment Category Regular Part Time
• Scheduled Months per Year 12
• Scheduled Hours per Week 30
• Schedule This is a 30 hour per week position M-F.
• Location of Position Hanover, NH
• Remote Work Eligibility Onsite only
• Is this a term position? No
• Is this a grant funded position? No

To coordinate administrative responsibilities for the Appointment Office ensuring efficient and timely logistical appointment support functions. To provide welcoming and service-appropriate scheduling for appointments in the outpatient clinic at the College Health Service, using the electronic scheduling system and independent interpretation of policies and guidelines.

Education and Yrs Exp Associates or equivalent combination of education and experience

Skills, Knowledge and Abilities

• Three years in a medical office or related setting.
• Competency with standard computer applications, including electronic medical record and e-mail.
• Demonstrated proficiency managing high phone volume.
• Ability to understand and observe strict confidentiality.
• Strong and empathetic listening skills.
• Accuracy and attention to detail.
• Demonstrated team player.
• Commitment to diversity and to serving the needs of a diverse population.

• Understanding of young adult developmental issues.
• Prior experience with electronic scheduling system.

Maureen Tansey

Phone: 646-9429

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
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• Manages, coordinates and delegates all daily functions of the Appointment Office.
• Collaborates with the Practice Manager to manage and coordinate the staff calendar to ensure appropriate clinic coverage and the most efficient use of time, resources, and provider expertise to best serve patient needs, and coordinates event scheduling for regular and special meetings, workshops and conferences.
• Communicates with Health Service administrative supervisors to manage the day-to-day clinic support operations at the Health Service.
• Recognizes the strengths and challenges of working within a diverse community. Respects and celebrates our diverse student body and acts with sensitivity to the varied needs of the diverse Dartmouth community.
• Provides input for department policies and quality improvement initiatives.
• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Required fields are indicated with an asterisk (*).

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Required Documents

• Cover Letter
• Resume

Optional Documents

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph  | jobs

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