Executive Assistant to Director’s Office

Position Details

• Position Title: Executive Assistant to the Director’s Office
• Posting Date: 01/22/2026
• Position Number: 0643000
• Hiring Range: $23.13 – $33.96
• Employment Category: Regular Full Time
• Scheduled
  
  Hours:
  
  40 per week (12 months)
• Schedule: Normal office hours with occasional nights or weekend support for events
• Location: Hanover, NH – Wilson Hall, East Wheelock Street
• Remote Work Eligibility: Onsite only
• Open Until Filled: Yes
• Union, SEIU, FLSA: Not a Union Position;
  Not an SEIU Position;
  Non-Exempt

Reporting to the Senior Development Manager, the Executive Assistant to the Director’s Office provides administrative support to both the Howard Gilman ’44 Executive Director and institutional advancement at the Hopkins Center for the Arts (the Hop). Duties include scheduling, logistic planning and reconciliation, event support and execution, writing, database management, and management of daily communication in the Director’s Office.

• Schedule and manage the Executive Director’s calendar, daily itineraries, and travel logistics.
• Coordinate meeting and event support, including logistics planning and execution.
• Prepare and distribute relevant documents, take notes and follow‑up.
• Provide administrative and technical support, including software upgrades and technology coordination.
• Manage daily communication in the Director’s Office.
• Assist the Senior Development Manager in fundraising functions, ensuring accurate gift recording, acknowledgment, and database integrity.
• Maintain records of memberships and gifts, process renewals, and provide membership reports.
• Support development and communication efforts, including website, social media, e‑newsletters, and promotional materials.
• Assist with internal stewardship communication via Airtable and Google Drive.
• Provide onsite event support concerning membership and Board of Advisors.
• Manage or supervise student assistants, including training in data entry and general office duties.
• Demonstrate professionalism and collegiality in all interactions.
• Perform other duties as assigned.

• Bachelor’s degree or equivalent in education and experience.
• 1–3 years of experience supporting a leadership position.
• Excellent interpersonal skills and ability to deal articulately with a diverse range of people and situations, with sensitivity to nuance.
• Strong organizational skills, balancing priorities and meeting deadlines.
• Initiative, sound judgment, and ability to work independently.
• Strong writing, detail editing, and proofreading skills.
• Technologically savvy in the use of computers, applications, databases, tablets, and smartphones.
• Availability and willingness to work occasional weekend and evening assignments.
• Commitment to diversity and to serving the needs of a diverse population.
• Adept at handling confidential information with excellent judgment and discretion.
• Willingness to utilize all forms of communication to ensure efficiency and expediency.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat, Zoom, and cloud-based applications.
• Flexible, creative, self‑motivated, and willing to work extended hours on occasion.

• Keen interest in the arts.
• Experience with software platforms Airtable, Advance, Tessitura, Slack, and/or Asana.
• Comfortable navigating Apple and PC platforms.

Department Contact: Jan Sillery

Phone: 646-1417

Cover Letter & Title Contact: Michael Winn, Senior Development Manager

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment is contingent upon consent to and successful completion of a pre‑employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant. Background check information will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

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