Executive Assistant to Director’s Office

Executive Assistant to the Director’s Office

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Posting date: 01/22/2026
Open Until Filled:
Yes
Position Number: 0643000

Position Title:

Executive Assistant to the Director’s Office
Hiring Range: $23.13 – $33.96
Union Type:
Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status:
Non-Exempt
Employment Category:
Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40

Schedule:

Normal office hours with occasional nights or weekend support for events.

Location:

Hanover, NH – Wilson Hall, East Wheelock Street
Remote Work Eligibility:
Onsite only
Term Position:
No
Grant Funded:
No

Reporting to the Senior Development Manager, the Executive Assistant provides administrative support to the Howard Gilman ‘44 Executive Director and institutional advancement at the Hopkins Center for the Arts (the Hop). Responsibilities include scheduling, logistical planning and reconciliation, event support and execution, writing, database management, and daily communication management within the Director’s Office.

• Bachelor’s degree or equivalent combination of education and experience.
• 1–3 years of experience supporting a leadership position.
• Excellent interpersonal skills with the ability to articulate with diverse audiences.
• Strong organizational skills; able to balance priorities and meet deadlines.
• Initiative, sound judgment, and the ability to work independently.
• Strong writing, detail editing, and proofreading skills.
• Technologically savvy: proficient with computers, applications, databases, tablets, and smartphones.
• Availability and willingness to work occasional weekends and evenings.
• Commitment to diversity and serving diverse populations.
• Confidentiality and discretion in handling sensitive information.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat, Zoom, and cloud-based applications.
• Flexible, creative, self‑motivated, and willing to work extended hours on occasion.

• Keen interest in the arts.
• Experience with Airtable, Advance, Tessitura, Slack, and/or Asana.
• Comfortable navigating Apple and PC platforms.

The role works closely with the Senior Development Manager to support fundraising, record accurate gifts, acknowledge donors, maintain database integrity, and manage membership reporting. It also supports communication efforts—including website, social media, e-newsletters, and promotional materials—through content creation, planning, stewardship, and event support. The position may supervise student assistants for data entry and general office duties.

Phone: 646-1417

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Applicants must provide the following documents:

• Cover Letter
• Resume

Optional documents may include:

• Curriculum Vitae
• Writing Portfolio
• Additional Documents (up to two)
• Applicant’s URL for review
• Media Portfolio
• Pictures/Photos supporting the application

Required fields are indicated with an asterisk (*).

• * How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
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  • jobs email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
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  • Dartmouth’s Job Board (search jobs.dartmouth.edu)
  • Other (Please specify below)
• If you would like to add more information to your answer, please specify here:

Required Documents

• Cover Letter
• Resume

Optional Documents

• Curriculum Vitae
• Writing Portfolio
• Additional Document #1
• Additional Document #2
• Applicant provides URL for HM to review
• Media Portfolio
• Pictures/Photos in support of application

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph  | jobs