Administrative Assistant IV

Position Details

Position Information

Posting date 06/17/2026 Closing date Open Until Filled Yes Position Number 1125414 Position Title Administrative Assistant IV Hiring Range Minimum $22.75 Hiring Range Maximum $28.45 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule

When working in the Office M-F 8:00AM-5:00PM with flexibility around the Hybrid arrangement. Priorities and other schedule requirements to be further discussed with Hiring Manager.

Location of Position

Lebanon, NH

35 Centerra Parkway, Lebanon NH

Remote Work Eligibility? Hybrid Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose

This role provides cross-functional administrative and logistic support across the Medical and Healthcare Advancement (MHA) team and in support of the missions of the Geisel School of Medicine at Dartmouth College and Dartmouth Health. Coordinates administrative and operational activities that enhance relationship management with donors and prospects, streamline support for gift officers, increase departmental efficiency, and ensure the smooth execution of strategic initiatives.

This is a hybrid position with an expectation of periodic on site presence to support donor engagement, senior leadership needs, and team collaboration. The role requires a minimum of two on site workdays per month, with flexibility around scheduling. The role also requires attendance at quarterly in person, all staff meetings and in person Development team meetings held every other month.

Description

Required Qualifications
- Education and Yrs Exp Associates plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications
- Skills, Knowledge and Abilities

Skills & Knowledge

* Detail-oriented in preparing documents, presentations, and donor-facing materials

* In-depth knowledge of office procedures and administrative best practices

* Demonstrated ability to communicate confidently and professionally with high‑level external stakeholders, including donors, prospects, and their administrative staff, both written and verbal.

* Strong judgment and situational awareness when representing leaders or the institution in donor‑related interactions, scheduling, and logistics.

* Exceptional organizational and planning skills, with the ability to manage multiple priorities and deadlines

* Proficient with Microsoft Outlook, Word, Excel, and donor databases such as The Raiser's Edge or Advance

* Excellent communication & interpersonal skills with a strong customer service orientation

* Demonstrated initiative, sound judgment, and the ability to work independently and proactively

* Ability to maintain confidentiality and handle sensitive donor and institutional information with discretion

* Ability to work collaboratively within a team structure and across departments

* Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.

* Brings a sense of humor, positivity, and professionalism to the workplace.

Education and Experience

* Associate degree or the equivalent combination of education and experience.

* Three plus years of administrative assistant experience, preferably in a complex, fast-paced environment

* Experience coordinating meetings and correspondence involving senior executives, donors, or high‑net‑worth individuals, including working with their assistants or advisors.

* Professional experience in environments where relationship management, confidentiality, and tone are critical (e.g., advancement, higher education, nonprofit, healthcare, or executive support roles).

Preferred Qualifications

* Experience supporting fundraising professionals, gift officers, or senior leadership in a development, advancement, or nonprofit setting strongly preferred

* Bachelor's Degree preferred.

Department Contact for Recruitment Inquiries Brooke Oftedahl Department Contact Phone Number  Department Contact for Cover Letter and Title Brooke Oftedahl, Executive Assistant Medical & Healthcare Advancement Department Contact's Phone Number  Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not…