Administrative Coordinator

Position Information

• Position Title: Administrative Coordinator
• Location: Hanover, NH (Blunt Amuni Center)
• Employment Category: Regular Full Time
• Schedule: Monday through Friday, 8 am to 5 pm (Onsite only)
• Hours: 40 per week (12 months)
• Salary Range: $22.35 – $27.94 per hour
• Posting Date: 05/28/2026
• Closing: Open until filled

Oversees the Vice President for Alumni Relations’ calendar, travel, and meeting logistics, ensuring well‑organized agendas, timely schedule adjustments, and thorough preparation for engagements. Coordinates extensive travel plans tailored to individual preferences, maintains detailed itineraries, and ensures prompt processing of business reimbursements for Vice President and other key team members in accordance with institutional policies.

Serves as the first point of contact for visitors, staff, and candidates, ensuring a secure, professional, and welcoming environment. Serves as primary support for Blunt front desk operations, mail, and general inquiries, while providing broad administrative support to the division. Provides cross‑coverage for front desk operations across multiple locations, including temporarily supporting alternate sites as needed to ensure uninterrupted service. Coordinates staff onboarding activities and facilitates onboarding by coordinating workspace setup, telecommunications access, and necessary supplies to create a positive and seamless experience for new employees.

Partners closely with Alumni Operations team to support general operations. Safeguards confidential information and handles all sensitive data and information with discretion, integrity, and professionalism.

Percentage of time: 65%

In partnership with campus service providers and ABO leadership, coordinates day‑to‑day building operations for Advancement Business Operations. Manages office moves, space assignments, and workspace setup, supporting effective space utilization and planning efforts. Coordinates maintenance and repair requests, tracks recurring issues, and facilitates timely resolution in collaboration with Facilities and external vendors. Coordinates vendor access and service delivery, ensuring work is completed efficiently and with minimal disruption.

Maintains building directories, maps, and space records. Serves as a liaison to Facilities, IT, vendors, and other campus partners, and supports building safety and compliance efforts by coordinating emergency preparedness activities, reporting hazards or incidents, and assisting with access control and security‑related needs. Manages Winship and Zimmerman Lounge room reservations and office supplies, ensuring Ellie’s café supplies are stocked.

Percentage of time: 15%

Working closely with ABO and Alumni Operations, manages a portfolio of special projects and shared administrative services that support divisional operations. Coordinates logistics for divisional activities and events, including staff gatherings and seasonal processes such as Winter Break planning. Maintains oversight of the off‑site building security system, ensuring functionality and coordinating issue resolution. Provides campus courier services, including mail distribution, package handling, and bank deposits.

Works with ABO on management of copier services contracts, maintenance, and repairs.

Percentage of time: 15%

• Education: Associates or equivalent combination of education and experience
• Experience: Minimum of three years of relevant administrative or customer service experience with demonstrated independence and initiative
• Interpersonal & Communication: Strong interpersonal and communication skills, ability to work effectively with diverse stakeholders
• Organizational & Problem Solving: Strong organizational, problem‑solving, and project coordination skills, ability to manage multiple priorities
• Professionalism: High level of professionalism, discretion, and sound judgment in handling confidential information
• Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, Outlook)