School Finance & Data Specialist

Financial Assistant

Richmond Middle School is seeking a detail-oriented, analytical, and highly motivated professional to manage our day-to-day school financial operations and student data systems. Working closely with the Principal, Associate Principal, and front office team, you will ensure our school runs smoothly, transparently, and within budget. As a member of the office staff, you will have the opportunity to engage with our middle school students on a daily basis.

This hybrid role is the perfect fit for someone who excels at spreadsheet management, problem-solving, and balancing precise fiscal tracking with essential student information systems. Because you will be the financial and data backbone of RMS, the ability to handle highly sensitive information with total discretion and confidentiality is essential. If you love numbers, thrive on clean data, want your work to directly support a strong educational community, and enjoy collaborating with a supportive, dedicated team, this is the place for you!

Key Responsibilities:

• Financial Management: Oversee daily fiscal operations, including Accounts Payable, purchasing, and student activity accounts.
• Budget Collaboration: Assist administration with annual budget creation, tracking, and monthly reconciliation to ensure alignment with fiscal policies.
• Student Data & Scheduling: Manage and maintain student data systems, assisting with student scheduling, enrollment data, and report generation.
• Team Collaboration: Partner with the front office staff to streamline school operations and assist with community-facing needs as required.

This position is full time year-round. SAU 70 offers a comprehensive benefits package including health, dental and vision insurance, employer paid life insurance, participation in NH Retirement and paid time off. Position starts immediately and is open until filled.

This is a school year position with an hourly range of $20.90 to $27.43 depending on education and experience.

POSITION

DUTIES AND RESPONSIBILITIES:

• The Financial Assistant works directly with the Principal to ensure efficient use of financial resources and provide financial information, guidance and recommendations to both the Administration and staff. The Financial Assistant also coordinates these efforts with the SAU 70 Business Administrator and the Business Office.

Facilitates Office Operations with the following tasks:

• Confer regularly with Administration, SAU 70 Business Office, and other administrative offices to exchange information and investigate and resolve discrepancies or problems.
• Provide training and assistance to faculty and other staff related to the accounting and financial software and systems ensuring accuracy and compliance. Report software issues to IT and work in conjunction with them to ensure productivity.
• Oversee budget activities on a regular basis. This includes monitoring transactions for accuracy, explaining discrepancies to Administration and the Business Office, providing explanations during audit cycles, and in consultation with the Principal, modifying budgets when necessary to ensure that budgets are not exceeded. This will also include regularly communicating these actions to staff and administration.

Minimum Qualifications:

• Education and Experience: Associates Degree or equivalent. Two to Four (2-4) years of clerical / office experience preferred.

Necessary

Knowledge, Skills and Abilities:

• Thorough knowledge of modern office procedures, practices and equipment.
• Thorough knowledge of modern office filing systems and procedures.
• Thorough knowledge of modern standard bookkeeping principles, practices and procedures.
• Ability to maintain confidentiality at all times.
• Ability to prepare correspondence according to standard business practices.
• Ability to remain calm in difficult situations.
• Ability to successfully multi-task within role.
• Ability to accurately and expeditiously type correspondence, reports and memoranda.
• Complete financial processing procedures.
• Ability to communicate effectively with others, both orally and in writing.
• Ability to understand and follow oral and/or written policies, procedures and instructions.
• Ability to operate a…