Events Coordinator

Position Details

Position Title:

Events Coordinator

Location:

Hanover, NH (5 Allen) – Hybrid work allowed
Employment Category:
Regular Full‑time, 12 months per year, 40 hours per week, Monday‑Friday 8:00 AM – 5:00 PM. Available nights and weekends for event oversight.
Salary Range: $27.17 – $29.35 per hour
Posting Date: 06/25/2026
Closing Date:
Open Until Filled

Provide overall support to the Advancement Events Team, reporting directly to the Associate Director, in the planning and execution of Advancement Events. Respond to specific division objectives by contributing to the strategic and tactical development of events and programs that connect alumni with each other and the College in support of the priorities of Advancement.

• Education:
  
  Bachelor’s degree or the equivalent combination of education and experience, with two years of relevant experience in event management.
• Demonstrated excellent attention to detail.
• Demonstrated successful work experience in a large and complex environment where collaboration with multiple stakeholders and flexibility are essential.
• Demonstrated creative planning, organizational, and problem‑solving skills.
• Demonstrated knowledge of logistical event management.
• Demonstrated ability to use data for reporting, event planning, and execution.
• Strong verbal and written communication skills and customer‑service ethic.
• Strong technology skills, including Microsoft Word, Excel, Outlook, and Zoom, as well as relational databases.
• Ability to prioritize and manage details on multiple events concurrently in a fast‑paced environment.
• Ability to be perceptive and responsive to direction set forth from Advancement leadership.

Employment will be contingent upon possession of a valid U.S. or Canadian driver’s license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.

• Experience in non‑profit fundraising and volunteer management, preferably in higher education.

45%:
Supports and assists the Advancement Events team in the planning and execution of the full portfolio of Advancement Events. Responsibilities include preparing event collateral, name badges, guest lists, briefing and flashcard information; learning and utilizing event‑related software and systems; providing support for virtual events, including setup and management of Zoom meetings and webinars; coordinating event arrangements with various College offices and/or local vendors;

ensuring all necessary event materials are prepared, packed, or shipped for on‑ and off‑campus events; maintaining an up‑to‑date, fully stocked inventory of all event‑related materials; arranging team meetings and agendas; and attending events, providing on‑site support to ensure smooth execution.

30%:
Assists the Assistant Director with implementing and supporting programs designed specifically to engage alumni/ae, with a special focus on Reunions and Home Coming. Collaborates with other Alumni Relations staff, provides administrative support to events that accomplish specific AR objectives while maintaining high levels of attention to detail, accuracy, sensitivity, and a continuous focus on the purpose of those activities. Independently manages multiple assigned activities.

15%:
Extracts data from the Advance database and generates reports. Provides support to class and/or volunteers; responds to requests for materials and information; independently coordinates and completes ongoing projects to ensure data integrity in reports and databases.

5%:
In collaboration with the Department Coordinator, assists in event contract processes and ensures payment for event‑related vendor invoices. Provides support in submission of travel‑related reimbursement for event staff.

5%:
Participates in a series of training sessions to learn and support the Advancement organization’s set of Core Values.

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others in a welcoming environment.
• Performs other duties as assigned.

Driving a vehicle (Dartmouth vehicle, off‑road…