Administrative Assistant IV

Position Purpose

To provide administrative support to Senior Leaders in Campus Services and to coordinate activities that will increase department efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department.

• Associate’s degree or the equivalent education and experience.
• Three plus years of office experience in a related field, with a high degree of autonomy.
• In‑depth knowledge of office procedures.
• Strong organizational and planning skills and ability to set priorities.
• Highly proficient with computer applications.
• Excellent communication and interpersonal skills.
• Initiative, sound judgment and ability to work independently.
• Ability to maintain confidentiality.

• Bachelor’s degree preferred.

• Manages, plans, and coordinates the details of complex daily appointment calendars to ensure the most efficient use of the supervisor’s time.
• Coordinates and schedules a variety of activities to support office functions and meetings.
• Briefs the supervisor on changes in schedules and priorities or on matters needing the supervisor’s personal or immediate attention.
• Frequently updates schedules and plans on upcoming meetings.
• Coordinates with other offices and departments to arrange co‑sponsorship of events.

• Coordinates, attends, and participates in various meetings as requested by the supervisor.
• Gathers information for the meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.
• Takes minutes of the meeting, prepares and distributes reports, and follows up on details to ensure timely and accurate dissemination of information.

• Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the supervisor.
• Handles a variety of people wishing to make appointments and effectively redirects caller/visitor to the appropriate individual/office.
• Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
• Anticipates scheduling needs and proactively reorganizes commitments as priorities shift across both portfolios.
• Interprets, applies and explains office, department, and College policies and procedures.
• Communicates respectfully with a diverse community.

• Plan, coordinate, and oversee projects and special events related to department programs.
• Develops and implements project activities based on defined project scope and objectives.
• Sets and maintains schedules and timelines.
• Evaluates project effectiveness and recommends changes to policies and procedures.
• Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including attracting speakers, locating and reserving facility space, arranging necessary services, coordinating schedules and itineraries, and overseeing actual events.

• Drafts and proofreads memos and correspondence for supervisor review and signature or personally responds to inquiries on procedural matters.
• Types and prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts, etc., proof reading to ensure accuracy.
• Orients new staff and visitors to the office and the community.
• Supports the office’s mission to foster inclusiveness and diversity.

• Demonstrates a commitment to inclusion, and cultural awareness through actions, interactions, and communications with others.
• Participates in division wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect).
• Collaborates, when appropriate, on other CEB‑related initiatives within the division and College.
• Demonstrates professionalism and collegiality through appropriate interactions and communications.
• Performs other duties as assigned.

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of…