Administrative Assistant IV

Position Information

Posting date: 05/04/2026

Closing date:

Open Until Filled:
Yes

Position Number: 1125414

Position Title:

Administrative Assistant IV

Hiring Range Minimum: $22.75

Hiring Range Maximum: $28.45

Union Type:
Not a Union Position

SEIU Level: Not an SEIU Position

FLSA Status:
Non-Exempt

Employment Category:
Regular Full Time

Scheduled Months per Year: 12

Scheduled Hours per Week: 40

Schedule:

When working in the Office M-F 8:00AM-5:00PM with flexibility around the Hybrid arrangement. Priorities and other schedule requirements to be further discussed with Hiring Manager.

Location of Position:
Lebanon, NH; 35 Centerra Parkway, Lebanon NH

Remote Work Eligibility?:
Hybrid

Is this a term position?:
No

If yes, length of term in months: NA

Is this a grant funded position?:
No

This role provides cross-functional administrative and logistic support across the Medical and Healthcare Advancement (MHA) team and in support of the missions of the Geisel School of Medicine at Dartmouth College and Dartmouth Health. Coordinates administrative and operational activities that enhance relationship management with donors and prospects, streamline support for gift officers, increase departmental efficiency, and ensure the smooth execution of strategic initiatives.

This is a hybrid position with an expectation of periodic on site presence to support donor engagement, senior leadership needs, and team collaboration. The role requires a minimum of two on site workdays per month, with flexibility around scheduling. The role also requires attendance at quarterly in person, all staff meetings and in person Development team meetings held every other month.

Associates plus 3+ years' experience or equivalent combination of education and experience

• Detail-oriented in preparing documents, presentations, and donor-facing materials
• In-depth knowledge of office procedures and administrative best practices
• Demonstrated ability to communicate confidently and professionally with highlevel external stakeholders, including donors, prospects, and their administrative staff, both written and verbal
• Strong judgment and situational awareness when representing leaders or the institution in donorrelated interactions, scheduling, and logistics
• Exceptional organizational and planning skills, with the ability to manage multiple priorities and deadlines
• Proficient with Microsoft Outlook, Word, Excel, and donor databases such as The Raiser s Edge or Advance
• Excellent communication & interpersonal skills with a strong customer service orientation
• Demonstrated initiative, sound judgment, and the ability to work independently and proactively
• Ability to maintain confidentiality and handle sensitive donor and institutional information with discretion
• Ability to work collaboratively within a team structure and across departments
• Strong commitment to a diverse working environment and to serving the needs of a large and diverse community
• Brings a sense of humor, positivity, and professionalism to the workplace

• Associate degree or the equivalent combination of education and experience.
• Three plus years of administrative assistant experience, preferably in a complex, fast-paced environment
• Experience coordinating meetings and correspondence involving senior executives, donors, or highnetworth individuals, including working with their assistants or advisors
• Professional experience in environments where relationship management, confidentiality, and tone are critical (e.g., advancement, higher education, nonprofit, healthcare, or executive support roles)

• Experience supporting fundraising professionals, gift officers, or senior leadership in a development, advancement, or nonprofit setting strongly preferred
• Bachelor's Degree preferred

Brooke Oftedahl

Brooke Oftedahl, Executive Assistant Medical & Healthcare Advancement

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check…