Administrative Assistant to Principals

Administrative Assistant to the Principals

School Administrative Unit 70 Ray Elementary School - Hanover, New Hampshire Open in Google Maps

Starting Date: Immediately

The Bernice

A. Ray School in Hanover, NH, is seeking a dedicated, professional, and organized Administrative Assistant to the Principals to join our vibrant learning community. This pivotal role serves as a liaison between the Principals' office, staff, and the community, ensuring the daily operations of the school run smoothly and efficiently. We are looking for a candidate who possesses exceptional communication skills, a high level of discretion, and the ability to multitask in a fast-paced, student-centered environment.

If you are a proactive problem-solver with a passion for supporting public education and an aptitude for administrative excellence, we invite you to help us foster a welcoming and productive atmosphere for all our students. The pay range is $26.91 - $31.14commensurate with qualifications and experience. This is a full-time, year-round role that includes a comprehensive benefits package and eligibility for the New Hampshire Retirement System.

Position starts immediately, open until filled.

POSITION TITLE: ADMINISTRATIVE ASSISTANT to the PRINCIPALS

Job Description Approved By:
SAU 70 School Board

Date:

March 2026

General

Purpose:

To provide high-level administrative support to school leadership while serving as a professional point of contact for staff, students, and the public.

Reports to:

Building Principal or Associate Principal

None

POSITION

DUTIES AND RESPONSIBILITIES:

• Payroll & Leave
• Monitors and tracks employee leave balances after initial HR setup.
• Acts as a primary or backup resource for compiling bi-weekly payroll for building staff and substitutes.
• Budgeting & Purchasing:
• Assists in annual budget preparation and utilizes district software for purchasing.
• Prepares purchase orders, verifies packing slips against invoices, and manages internal distribution.
• Monitors budget spending and provides status updates to administrators.
• Special Funds & Grants:
• Tracks and balances Student Activity Funds within district accounts.
• Processes purchase orders and maintains backup documentation for Grant-related expenditures.

• Coordinates with the SAU regarding personnel hires and terminations.
• Facilitate the staff development process, including record-keeping for individual events and recertification.
• Support the principal regarding scheduling logistics, specifically regarding scheduling and filing.
• Assist Administrators and staff with building initiatives & projects, i.e proofreading student/teacher handbooks and school manuals.
• Public Relations:
  Primary liaison for substitutes, volunteers, and visitors, providing necessary orientation, resources, and logistical support to ensure they are integrated seamlessly into the daily schedule
• Information Management:
  Sets up and maintains physical and digital filing systems, staff lists, and general correspondence.

• Logistics & Mail:
  Oversees incoming deliveries and monitors supply inventory.
• Manages multi-line phone systems and directs inquiries to appropriate personnel;
• Operational Support:
  Provides secondary support for school-wide functions and sanctioned activities as requested by administration.
• Emergency Management:
  Assist principals in organizing and updating Emergency Management protocols.
• Scheduling:
  Assist with scheduling for staff and students as assigned.

• Confidentiality:
  Must maintain absolute confidentiality regarding student, staff, and personnel information.
• Professionalism:
  Exhibits a professional demeanor in all interactions with the community, staff, and students.
• Compliance:
  Adheres to all SAU 70 District policies, procedures, and safety…