Administrative Assistant

Position Details

Position Information

Position Title Administrative Assistant Position Number 0000000 Hiring Range Minimum $22.75 Hiring Range Maximum $28.45 Location of Position

Lebanon, NH

35 Centerra Parkway, Lebanon NH

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This role provides cross-functional administrative and logistic support across the Medical and Healthcare Advancement (MHA) team and in support of the missions of the Geisel School of Medicine at Dartmouth College and Dartmouth Health. Coordinates administrative and operational activities that enhance relationship management with donors and prospects, streamline support for gift officers, increase departmental efficiency, and ensure the smooth execution of strategic initiatives.

Required Qualifications

* Associate degree or the equivalent combination of education and experience.

* Detail-oriented in preparing documents, presentations, and donor-facing materials

* In-depth knowledge of office procedures and administrative best practices

* Strong writing skills and editing skills, with the ability to draft professional correspondence and communicate with donors

* Exceptional organizational and planning skills, with the ability to manage multiple priorities and deadlines

* Proficient with Microsoft Outlook, Word, Excel, and donor databases such as The Raiser's Edge or Advance

* Excellent communication & interpersonal skills with a strong customer service orientation

* Demonstrated initiative, sound judgment, and the ability to work independently and proactively

* Ability to maintain confidentiality and handle sensitive donor and institutional information with discretion.

* Ability to work collaboratively within a team structure and across departments

* Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.

* Three plus years of administrative assistant experience, preferably in a complex, fast-paced environment

Preferred Qualifications

* Bachelor's Degree preferred

* Experience supporting fundraising professionals, gift officers, or senior leadership in a development, advancement, or nonprofit setting strongly preferred

FLSA Non-Exempt Employment Category Temporary Full Time Schedule

This is a hybrid position with an expectation of periodic on‑site presence to support donor engagement, senior leadership needs, and team collaboration. The role requires a minimum of two on‑site workdays per month, with flexibility around scheduling. The role also requires attendance at quarterly in‑person, all‑staff meetings and in‑person Development team meetings held every other month.

Department Contact for Recruitment Inquiries Brooke Oftedahl Department Contact Phone Number  Department Contact for Cover Letter Brooke Oftedahl, Executive Assistant Medical & Healthcare Advancement Contact's Phone Number Brooke.

V.Oftedahl Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.…