Program Administrator

Position

Purpose:

Reporting to the Program Director for the COBRE Institute for Biomolecular Targeting (bioMT), the Dartmouth Cystic Fibrosis Research Center (DartCF), and the Cystic Fibrosis Foundation Research Development Program (CFF RDP), the Program Administrator will provide specialized project management support to the leadership and members of each complex multi‑project grant and educational program.

• Education and Experience: Bachelor’s degree plus 3 to 5 years of relevant experience, or an equivalent combination of education and experience.
• Teamwork: Ability to work highly effectively both independently and as part of a collaborative team.
• Communication: Demonstrated excellent writing and communication skills, with a strong ability to maintain confidentiality.
• Project Management
  
  Skills:
  
  Proven ability to set priorities, respond to high‑pressure deadlines, and adapt to changing schedules and priorities.
• AI & Technology Integration: Demonstrated ability or strong aptitude to integrate artificial intelligence (AI) tools and generative technologies into daily work responsibilities to optimize administrative workflows, improve productivity, and streamline project tracking.
• Knowledge Base: Strong understanding of grant development, research administration, and compliance.
• Technical Proficiency: Proficiency with MS Office products (Word, Excel, PowerPoint) and basic experience with website content management systems (CMS) and social media.

• Three or more years of experience with grant preparation and management.
• Three or more years of direct experience developing and managing educational or training programs.
• Proven success working with faculty members, scientific researchers, and administrative staff in support of grants and educational programming.
• Project management certification such as PMP or CAPM is highly desirable.

• Identify, refine, operationalize, and track programmatic objectives and activities across research centers, institutes, and related initiatives.
• Implement and manage multiple large, complex projects, including multi‑project grant submissions and awards, as well as administrative and scientific core structures.
• Build alignment and consensus among faculty, educators, and other stakeholders to support successful project execution and institutional goals.

• Draft administrative sections of grant proposals for leadership review and manage submission processes for new applications, renewals, and annual progress reports.
• Triage and resolve research administration issues while ensuring compliance with sponsor, regulatory, and institutional requirements.

• Support backend operations of research cores and assist in executing financial and cost‑recovery models for new and existing initiatives, including educational programming.
• Partner with fiscal offices, operations directors, and sponsored projects offices to ensure compliance with grant and institutional guidelines.

• Create and maintain a central repository for program‑related data.
• Collect, organize, and track data needed for annual progress reports, surveys, and grant renewals, including trainee progress, educational program outcomes, and participant feedback.
• Assist in the creation and management of research cores within institutional tracking systems and oversee usage report generation and distribution to participating labs.

• Serve as the primary liaison with internal and external constituents on behalf of the program.
• Design and implement outreach and promotional efforts to market services, educational opportunities, and training programs while supporting collaboration and institutional commitments to equity, diversity, and inclusion.
• Manage and update program websites, social media channels, listservs, and institutional communication platforms.

Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

Perf…