Capital Project Transition Coordinator

Position Purpose

This position serves as a representative for Facilities Operations & Maintenance (FO&M) supporting the delivery of capital projects. The coordinator will be involved in all phases of the construction projects including planning, design, and construction, with emphasis on commissioning, project turnover and acceptance, warranty, and post‑construction review. This involvement is intended to ensure project delivery goals are aligned with operational goals.

Specifically, the Coordinator will work with the project team to ensure that construction projects are delivered operationally ready, fully functional, Dartmouth‑compliant, and maintainable. They will ensure operations visibility on key project activities, focusing on efficiently completing necessary design and construction reviews and transition activities.

• Associates or Bachelor’s (preferred) degree in engineering, construction management, facilities management, building maintenance or similar field and a minimum of three (3) or more years of experience in commercial, industrial or institutional facilities design, construction, or maintenance. Both design and field knowledge desirable.
• Knowledge of building systems, HVAC & Controls, plumbing/mechanical piping, electrical, water, chilled water, steam, and building systems.
• Ability to read and understand architectural and engineering drawings including process flow diagrams, logic diagrams, specifications, and materials and equipment submittals.
• Excellent attention to detail, and analysis and decision‑making skills.
• Excellent oral and written communication skills; ability to communicate effectively to a wide range of audiences, including University management, faculty, trade employees, supervisors, staff from other departments, students, and others.
• Proficient in the use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and communication skills.
• Ability to work across departments and manage multiple priorities.

• Experience with facilities, construction, or operations.
• Experience with Procore, e‑builder (Trimble), Plan On, Bluebeam, and MS Project.
• Experience in a complex campus environment.
• Experience in commissioning and/or project management.
• Experience with planned and preventative maintenance programs and systems.

• Facilitate communication on projects between Project Management, Operations, and Trade Shops; escalate issues when needed.
• Participate in project scoping to understand the scope of work, key customer and stakeholder goals, project schedule, and potential impacts on existing building systems and utility infrastructure.
• Coordinate with Shops and Customer Service Center to review recurring building work orders, maintenance records, and renewal needs database to identify needs that can be included in the scope of the project.
• Participate in coordination meetings, reporting on coordination drawings and BIM models (where used) for interferences between various trades.
• Review exceptions to Dartmouth Design & Construction Project Guidelines and request documentation through the Variance Request Form.
• Consolidate written comments from Operations on drawings, specifications, proposed value‑engineering and submittals.
• Document Operations project progress walks to review layout and equipment accessibility for Operations teams for maintenance and service activities, including location of access doors, valves, disconnects and elevated surfaces.
• Document and communicate identified project issues via Dartmouth Observation Form.
• Escalate items which remain unresolved at the Project Team level to Operations and Engineering management.

• Participate in project acceptance to monitor degree of acceptance and remaining acceptance items until contractors and project managers reach 100% project acceptance.
• Coordinate and schedule applicable project training for Operations shops on all capital projects.
• Review all turnover and close‑out documents and coordinate with project manager for completeness prior to final vendor payment,…