Litigation Legal Administrative Assistant

Please connect with me on Linked In as well @Kyle Kapper

Job Title: Litigation Legal Administrative Assistant

Location: New Orleans, LA 70170

Salary/Payrate: $60K-$75K annually and AWESOME benefits!!!

Work Environment: Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Candidates MUST HAVE e-filing experience at both the State and Federal Level

Candidates MUST HAVE Litigation experience

Ideally Candidates will have mass tort, asbestos, and some medical malpractice experience.

This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

Position Responsibilities:

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files as required.
• Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
• Facilitate meeting deadlines by providing timely reminders to attorneys.
• File legal pleadings and other documentation with courts and administrative agencies.
• Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical errors; ensure that all attachments, exhibits, and enclosures are intact.
• Process time entries and prepare client billing.
• Handle confidential information with discretion and professionalism.
• Communicate with clients, courts, and third-party vendors on behalf of attorneys.
• Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
• Handle expense reimbursements for attorneys.
• Prepare and process check requests and invoices for payment by the Accounting department.
• Proactively build and coordinate relationships with other Legal Administrative Assistants and teams.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent required;
  Bachelor’s degree preferred.
• At least three years of experience in a legal administrative or litigation support role.
• Familiarity with, or the ability to rapidly acquire familiarity with, relevant court rules and procedures.
• Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Excellent verbal and written communication skills.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Ability to work independently and collaboratively within a team.