Bookkeeper

Job Description

JOB TITLE: Bookkeeper

LOCATION: Our Lady of the Assumption Catholic Church - Harlingen

FLSA: Non-Exempt (Full-time, 37 Hours)

REPORTS TO: Pastor/Parish Administrator

JOB SUMMARY:

The Bookkeeper is responsible for providing financial reports, processing payroll, accounts payables, accounts receivables, deposits, and bank reconciliations. In accordance with established policies and procedures, they assist with the stewardship of the physical, financial and personnel resources of the parishes and schools. The bookkeeper is responsible for the management of resources and helps the Church fulfill its mission and purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensures all parishes/schools are following diocesan policies and procedures and comply with all local, state, and federal regulations.

• Responsible for purchasing and overseeing plant operations.

• Assists pastors with new hire onboarding paperwork, new hire orientation, maintaining personnel files, employee background check forms, process I-9 employment eligibility verification forms, legal compliance, execution of personnel policies and procedures.

• Submit employee background check forms to diocese for processing and clearance.

• Assure employée complètes Safe Environnent Training.

• Maintains accurate financial records, posts receipts and expenditures to proper accounts and prepare financial reports for the pastor.

• Prepares consolidated internal and external financial statements (balance sheets, income statements, profit/loss statements) in accordance with GAAP by gathering and analyzing information from the general ledger.

• Accounts for all parish revenue including parish deposits, donations, fundraising, etc.

• Process accounts payables and accounts receivables.

• Process payroll and calculate payroll tax deposits.

• Process 403B payments, medical insurance payments, supplemental insurance payments.

• Reconciles account with bank statements.

• Ensures all tax reports (941s, w-2s, 1099s) are filed in a timely manner.

• Assists with month-end and year-end closings and reconciliation of balance sheet accounts.

• Complete Worker’s Compensation First Report of Injury and Employee Injury/Accident Report and maintain logs of Worker’s Compensation Injury Reports.

• Compiles, analyzes, and reports parish operational and financial data.

• Prepares financial budget and reports for pastors’ approval.

• Monitors budget to actual performance, keeping the Pastor and Council informed of the parish’s financial position.

• Works within the approved budgets, develops and implements cost saving measures, conserves organizational resources.

• Process online giving (credit card, ACH, etc.) records and deposits.

• Process and track parish campaign donations.

• Track mass stipends in Shelby systems.

• Liaison to Parish Finance Council.

• Assists the Parish Finance Council in the preparation of the parish budget. Attend Finance Council Meetings when requested to do so.

• Prepares annual contribution statements and financial reports for parishioners.

• Participates in regular staff meetings as directed by the pastor.

• Enter parishioner/new member information into parish accounting system.

• Post weekly contribution envelopes to general funds or donor designated fund accounts.

• Posts contribution deposits, donations, and other receipts in Shelby accounting system.

• Prepares contribution reports.

• Prepare documentation and support necessary for annual financial audit.

• Perform other duties assigned by the pastor.

QUALIFICATION REQUIREMENTS

• Fully initiated, Catholic who fully adheres to the teachings of the Catholic Church.

• Employment is contingent upon applicants satisfactorily passing criminal background and reference checks.

• Completion of Safe…