Mail Clerk

Position is located under the Logistics Department. Primary duty station will be located in Harlingen Specialty Care Clinic building supporting the Texas Valley Coastal Bend Health Care System. The position services 12 units, with around 50 distribution points including outlying clinics.

Major duties include:

* Responsible for the daily activities involving the operation of the facility mailroom which include timely and accurately processing of mail, delivery and pickup, and copy reproduction activities.

* Works with appointed staff to monitor and maintain control point funds for facility metered mail.

* Monitors and maintains funds for returned mail postage, communicates with location Post Office and appointed facility personnel for requesting, reporting and payment of funds in manner designated through fiscal requirements.

* Maintains daily activity schedule and reports reflecting transactions pertaining to the mail room and expenditures of control point funds.

* Monitors and schedules maintenance of equipment and software used in the operations of healthcare system Mail Rooms.

* Processes incoming, outgoing and internal routing of facility mail maintaining timeliness considerations, appropriate handling and accuracy in support of facility mission.

* Reviews outgoing mail for appropriateness of mail categories, i.e. 1 class, priority, Federal Express, etc., inappropriate use of metered mail, acts as the subject matter expert regarding appropriate mail categories, provides staff education of mail processing options and assists in determination of most cost effective manner to ship parcels and packages from the facility.

* Responsible for facility copy reproduction processes to include assistance in policy and process development, equipment maintenance and subject matter expert in reproduction options available.

* Completes all requests for reproduction per policy and process requirements in a timely and appropriate manner, promptly communicating with staff when reproduction requests exceed facility ability to complete and provides guidance on alternative resources.

Work Schedule:

Monday-Friday, 8:00am-4:30pm

Virtual:
This is not a virtual position.

Position Description/PD#:
Mail Clerk/PD002940

Relocation/Recruitment

Incentives:

Not Authorized

Financial Disclosure Report:
Not Required