Senior Executive Assistant to CEO

Job Details

Job Location:

HARLINGEN CLINIC - HARLINGEN, TX 78550

Position Type:
Full Time GENERAL DESCRIPTION OF POSITION:

The Senior Executive Assistant to the CEO provides high-level executive support to the Chief Executive Officer and serves as a central point of coordination for CEO priorities, strategic initiatives, executive projects, Board activities, and organizational commitments. The position works closely with the CEO to ensure priorities are advanced, commitments are tracked, decisions are followed through, and information requiring executive attention is identified and elevated in a timely manner.

The Senior Executive Assistant independently manages complex assignments and projects on behalf of the CEO, conducts research and analysis, prepares executive-level communications and presentations, coordinates activities involving Executive Leadership Team members and other stakeholders, and maintains visibility into key organizational commitments and deadlines.

The position requires exceptional judgment, discretion, initiative, organizational ability, and the ability to operate effectively with limited direction in a fast-paced and complex healthcare environment. The Senior Executive Assistant serves as a key liaison between the Office of the CEO and the Board of Directors, Executive Leadership Team, staff, providers, community partners, funders, government representatives, and other external stakeholders.

• Works directly with the Chief Executive Officer to assure the timely administrative follow up on activities, projects, and programs under the Chief Executive Officer. Reviews, researches, and prepares draft responses to correspondence addressed to CEO.
• Works with CEO to prepare community, Board and any other presentation required of that office.
• Responsible for the dissemination of all communication from the CEO's office to all entities as identified by CEO.
• Assists with tracking of Strategic Plan progress with regards to areas identified by CEO.
• Assists with the creation of presentations, reports, analysis as directed by the CEO.
• Strategically manages the CEO's calendar and competing priorities, exercising judgment regarding scheduling, preparation time, organizational priorities, and appropriate delegation of requests.
• Maintains a CEO priority and commitment tracking system, proactively monitoring deadlines, deliverables, decisions, and follow-up items and escalating issues requiring CEO attention.
• Drives follow-through on CEO and executive-level initiatives, working across departments to obtain updates, identify and elevate barriers, and ensure agreed-upon actions are completed.
• Manages selected strategic and executive projects on behalf of the CEO from initiation through completion, including defining deliverables, coordinating stakeholders, tracking milestones, and reporting progress.
• Anticipates CEO needs by identifying upcoming decisions, deadlines, meetings, organizational risks, and external commitments and ensuring appropriate preparation occurs in advance.
• Synthesizes complex information from multiple departments and sources into concise executive summaries, briefing materials, decision documents, presentations, and recommendations.
• Supports CEO decision-making through research, data gathering, analysis, and coordination with subject-matter experts.
• Coordinates follow-through from Executive Leadership Team meetings, including decisions, assignments, commitments, and cross-functional deliverables.
• Serves as a central point of coordination for CEO-directed initiatives that span multiple departments and may not have a natural departmental owner.
• Exercises judgment regarding matters requiring immediate CEO attention versus those that can be appropriately routed…